Onsite Recruiting Ops Coordinator - Seamless Interviews

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

Life Insurance

401(k) Retirement Plan

Health Savings Account (HSA)

Paid time off (PTO)

Job summary

Aston Carter is seeking a Recruiting Operation Coordinator to support a fast-paced recruiting team in Seattle. The role focuses on coordinating interviews, maintaining candidate records, and ensuring a strong candidate experience in a primarily on-site setting.

You will work closely with recruiters and internal partners, manage multiple calendars, and help drive efficient recruiting operations while upholding professionalism and high service levels for all stakeholders.

Qualifications

• 1-3+ years of experience in a high volume scheduling/coordinating position.
• Experience working in recruiting, talent acquisition, or hiring support functions.
• Experience in administrative coordination or similar administrative support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting systems.
• Strong scheduling skills with the ability to manage multiple calendars and competing priorities.
• Effective written and verbal communication skills.
• Bachelor's degree.

Responsibilities

• Schedule interviews and phone screens by coordinating with candidates and hiring managers, including travel logistics.
• Update candidate records and job postings in ATS and recruiting systems.
• Confirm new hires in recruiting systems and support related administrative steps.
• Provide timely follow-up via phone and email on recruiting status.
• Track recruiting activities and prepare weekly pipeline reports.
• Coordinate post-interview debrief meetings and distribute materials.
• Identify opportunities to improve candidate experience and scheduling efficiency.
• Assist with coordination of other recruiting activities as needed.
• Collaborate with recruiters and internal partners to ensure a smooth process.
• Maintain professionalism and customer focus with candidates, managers, and partners.

Skills

Scheduling

Recruiting / Talent Acquisition

Administrative coordination

MS Office

ATS

Multitasking

Written and Verbal Communication

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

ATS systems

Job description

Aston Carter is seeking a Recruiting Operation Coordinator to support a fast-paced recruiting team in Seattle. The role focuses on coordinating interviews, maintaining candidate records, and ensuring a strong candidate experience in a primarily on-site setting.

You will work closely with recruiters and internal partners, manage multiple calendars, and help drive efficient recruiting operations while upholding professionalism and high service levels for all stakeholders.