Contract Operations & Billing Specialist

CBRE HV; Eagan (MN); On-site; USD 42,000 - 84,000; Full time

Job summary

CBRE is seeking a Contract Support Associate to deliver outstanding customer service and administrative support for a large Business Unit, Facility, or Account. The role emphasizes understanding contract scope, managing invoices, and supporting monthly financial reporting, with emphasis on compliance and process improvement.

The position requires a High School Diploma or GED with 3-4 years of related experience, strong MS Office skills, and the ability to analyze data for cost-saving

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Responsibilities

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment.

Skills

Advanced math

Organizational skills

Analytical thinking

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE is seeking a Contract Support Associate to deliver outstanding customer service and administrative support for a large Business Unit, Facility, or Account. The role emphasizes understanding contract scope, managing invoices, and supporting monthly financial reporting, with emphasis on compliance and process improvement.

The position requires a High School Diploma or GED with 3-4 years of related experience, strong MS Office skills, and the ability to analyze data for cost-saving