Contract Executive Assistant to VP, Global Ops

Talentify; Austin (TX); On-site; USD 30,000 - 42,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking an experienced Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk in a fast-paced global team. You will manage a high-volume calendar, coordinate travel, and handle confidential information with discretion.

The role emphasizes proactive prioritization, proactive communication, and seamless coordination with internal and external stakeholders to keep leadership aligned and productive in a dynamic environment.

Qualifications

• Experience supporting executives such as VP-level leaders.
• Strong calendar management and administration skills.
• Excellent written and verbal communication.

Responsibilities

• Own a complex, high-volume executive calendar and prioritize requests.
• Coordinate travel arrangements and manage expense reporting.
• Provide comprehensive administrative support to the VP and team.
• Prepare materials for leadership meetings and follow up on action items.
• Maintain confidentiality and exercise discretion in handling information.

Education

2+ years of experience supporting management

Tools

Concur

Microsoft Office

Outlook

PowerPoint

Job description

Aston Carter is seeking an experienced Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk in a fast-paced global team. You will manage a high-volume calendar, coordinate travel, and handle confidential information with discretion.

The role emphasizes proactive prioritization, proactive communication, and seamless coordination with internal and external stakeholders to keep leadership aligned and productive in a dynamic environment.