Executive Assistant II

Talentify; Austin (TX); On-site; USD 30,000 - 42,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking an experienced Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk in a fast-paced global team. You will manage a high-volume calendar, coordinate travel, and handle confidential information with discretion.

The role emphasizes proactive prioritization, proactive communication, and seamless coordination with internal and external stakeholders to keep leadership aligned and productive in a dynamic environment.

Qualifications

• Experience supporting executives such as VP-level leaders.
• Strong calendar management and administration skills.
• Excellent written and verbal communication.

Responsibilities

• Own a complex, high-volume executive calendar and prioritize requests.
• Coordinate travel arrangements and manage expense reporting.
• Provide comprehensive administrative support to the VP and team.
• Prepare materials for leadership meetings and follow up on action items.
• Maintain confidentiality and exercise discretion in handling information.

Education

2+ years of experience supporting management

Tools

Concur

Microsoft Office

Outlook

PowerPoint

Job description

Executive Assistant | VP Support | Fast-Paced Global Team

Are you a highly organized EA who thrives when things move fast?

We're looking for a motivated, proactive, and customer-obsessed Executive Assistant to provide exceptional support to the Vice President of Business Intelligence and Transaction Risk.

leadership and play an important part in keeping priorities, meetings, travel, communication, and day-to-day operations running smoothly.

You’ll be trusted to manage a high volume of moving pieces, anticipate needs, prioritize effectively, and take action with minimal direction. If you’re the kind of Executive Assistant who can stay calm under pressure, keep an executive three steps ahead, and quickly pivot when priorities change, this could be a fantastic opportunity.

What Youll Be Doing

Own Complex Calendar Management

• Manage a complex, high-volume executive calendar with a strong understanding of priorities and urgency.
• Coordinate and schedule meetings while balancing competing requests.
• Monitor and track the Vice Presidents meetings, priorities, and emails.
• Act as a proxy when necessary to help ensure important requests receive timely attention and follow-through.
• Adjust quickly as schedules and business priorities change.

Coordinate Travel & Expenses

• Manage executive travel arrangements and ensure plans are organized and coordinated.
• Handle expense management and related administrative responsibilities.
• Stay on top of changing plans and quickly address issues that require immediate attention.

Keep Priorities & Deliverables Moving

• Manage multiple tasks, requests, and action items simultaneously.
• Track important deliverables and provide timely follow-up.
• Prepare materials and information needed by leadership.
• Apply the appropriate level of urgency to incoming requests and changing priorities.
• Take ownership of tasks with little to no guidance.
• Provide comprehensive administrative support to the Vice President and office.
• Partner professionally with individuals both inside and outside the company.
• Handle confidential and sensitive information with a high level of integrity and discretion.
• React quickly to situations requiring rapid response or turnaround.
• Help create an organized, efficient environment for leadership in a fast-moving global organization.

What Were Looking For

• leadership and knows how to operate effectively when there are a lot of moving pieces.
• Ability to complete a high volume of tasks and projects with little to no guidance.
• Impeccable attention to detail and decision-making skills.
• Exceptional verbal and written communication skills.
• High levels of integrity and discretion in handling confidential information.
• Professionalism in dealing with professionals inside and outside the company.
• 2+ years of experience supporting management (VPs, VPs, or CEOs).

Additional Skills & Qualifications

• Experience with executive support, calendar management, and administration.
• Proficiency in Microsoft Office, Outlook, PowerPoint, and travel management tools such as Concur.
• Skills in event coordination and customer service.

Work in a fast-paced environment with exposure to a global team. This role offers maternity leave coverage, providing a chance to work closely with management and gain valuable experience in a dynamic setting.

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Austin,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

U.S. Bureau of Labor Statistics, for Executive Secretaries and Executive Administrative Assistants, the occupation this job title matches. It describes the occupation, not this job.

The median wage for Executive Secretaries and Executive Administrative Assistants in Texas was 34.61 USD per hour (71,990 USD per year) in May 2025; the middle half earned 28.26-41.84 USD per hour.

U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025