Executive Assistant to EVP - Strategy & Operations

atcllc; City of Pewaukee (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

ATC is seeking an Executive Assistant to the EVP who will act as a trusted operational partner, strengthening executive effectiveness and organizational alignment. This highly visible role connects executives with board members, customers, and partners, requiring sound judgment and discretion.

You will coordinate complex calendars, travel, events, and confidential information, while improving workflows through technology and process discipline to ensure reliable execution of strategic priorities.

Qualifications

• Minimum seven years of progressive executive support experience.
• Experience coordinating complex calendars, travel, meetings, conferences, and events.
• Experience with executive correspondence, presentations, agendas, confidential materials, and cross-functional communication.
• Proficient with MS Office and Copilot.
• Familiarity with budgeting, expense reporting, accounts payable, forecasts, or financial reporting.
• Ability to navigate ambiguity and changing priorities with poise.

Responsibilities

• Manage complex executive calendars, scheduling conflicts, meetings, travel, and priority coordination.
• Prepare agendas, correspondence, reports, presentations, and confidential materials.
• Coordinate onsite and offsite meetings, conferences, events, and executive-suite coverage.

Skills

Executive support

Calendar management

Discretion and judgment

Communication skills

Cross-functional liaison

Education

High School Diploma

Bachelor’s degree preferred

Tools

MS Office

Concur

Workday

Oracle

Onspring

Job description

ATC is seeking an Executive Assistant to the EVP who will act as a trusted operational partner, strengthening executive effectiveness and organizational alignment. This highly visible role connects executives with board members, customers, and partners, requiring sound judgment and discretion.

You will coordinate complex calendars, travel, events, and confidential information, while improving workflows through technology and process discipline to ensure reliable execution of strategic priorities.