Contract Executive Assistant to General Manager - Onsite 4 Days/Week

Microsoft; Redmond (WA); On-site; USD 55,000 - 83,000; Part time

Job summary

Microsoft seeks an Executive Administrative Assistant (Contract) to provide high‑caliber administrative and operational support to a General Manager and a broad engineering organization. The role emphasizes efficiency in a fast-moving, AI-focused environment, with four days onsite weekly and core business hours.

The ideal candidate brings 2–4 years of exec support and excellent communication to manage priorities across global stakeholders.

Qualifications

• 2–4 years of executive administrative or senior administrative support experience.
• Experience managing calendars for executives or senior leaders.
• Experience with travel coordination and end-to-end scheduling logistics.
• Experience supporting large teams, preferably in engineering or technical organizations.

Responsibilities

• Manage complex executive calendars, including scheduling, prioritization, and conflict resolution for senior leadership.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense report submissions.
• Plan, organize, and support rhythm of business (ROB) meetings with agenda prep and follow-up tracking.
• Provide operational coordination across the team, including onboarding activities and workspace/equipment setup.
• Support recruiting activities, including scheduling interviews and coordinating with hiring teams.
• Plan and execute team events, engagements, and off-sites to foster culture and connectivity.
• Assist with budget tracking, cost alignment, and reporting to support forecast accuracy.
• Support headcount management and resource allocation with leadership.
• Maintain team resources using SharePoint, OneNote, and other collaboration tools.

Skills

Calendar management

Travel coordination

ROB meetings coordination

Executive communication

Tools

Outlook

Teams

Excel

PowerPoint

Job description

Microsoft seeks an Executive Administrative Assistant (Contract) to provide high‑caliber administrative and operational support to a General Manager and a broad engineering organization. The role emphasizes efficiency in a fast-moving, AI-focused environment, with four days onsite weekly and core business hours.

The ideal candidate brings 2–4 years of exec support and excellent communication to manage priorities across global stakeholders.