Executive Group Assistant - Hybrid Contract

Microsoft; Redmond (WA); Hybrid; USD 37,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA & DCFSA

Employee Assistance Program

Paid time off

Job summary

Microsoft is seeking a Group Assistant (Contract) to provide comprehensive administrative support across Redmond and international groups. You will manage complex calendars, assist with workspace management, and coordinate facilities-related operations to ensure smooth day-to-day activities.

The role supports senior executives, requires strong judgment of corporate policies, and thrives in a fast-paced, collaborative onsite environment with minimal supervision.

Qualifications

• 2–4 years of administrative experience in a fast-paced professional environment.
• 3–5 years of executive calendar management experience.
• 2–3 years of project management experience.
• 1–2 years of expense management experience, preferably within a large enterprise environment.

Responsibilities

• Manage complex executive calendars, including providing coverage for other administrative professionals during absences
• Coordinate and support workspace and space management activities, including maintaining floor plans and organizational resources
• Assist with office moves, hardware procurement, and facilities-related purchasing and operations
• Support employee engagement initiatives such as morale events and giving campaigns
• Process and support expense report approvals and financial operations in accordance with company policies
• Serve as boots-on-the-ground operational support for teams distributed across multiple locations and time zones
• Coordinate meetings, events, and cross-team communications across large organizations
• Enforce team policies and procedures, including appropriately challenging requests that fall outside compliance guidelines
• Independently manage assigned projects from initiation through completion with minimal oversight
• Collaborate effectively with a team of onsite administrative professionals supporting large organizations

Skills

Executive calendar management

Project management

Facilities coordination

Communication

Remote/global teams

Tools

Outlook

Excel

PowerPoint

Job description

Microsoft is seeking a Group Assistant (Contract) to provide comprehensive administrative support across Redmond and international groups. You will manage complex calendars, assist with workspace management, and coordinate facilities-related operations to ensure smooth day-to-day activities.

The role supports senior executives, requires strong judgment of corporate policies, and thrives in a fast-paced, collaborative onsite environment with minimal supervision.