Executive Assistant

Creative Solutions Services, LLC; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Creative Solutions Services, LLC in New York, NY is seeking an experienced Executive Assistant to support senior executives onsite. You will manage calendars, coordinate travel, arrange meetings, and handle expense reports with discretion in a fast-paced environment.

The role requires strong communication, organization, and the ability to juggle multiple priorities while maintaining confidentiality. Join our team to ensure smooth operations and professional interactions with clients and

Qualifications

• 3+ years of experience in an Executive or Administrative Assistant role.
• Proficiency in supporting executives with calendar management, travel arrangements, meeting coordination, and expense reporting.
• Strong communication skills for professional interaction with executives, clients, and stakeholders.
• Ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and attention to detail.
• Proficiency in Microsoft Office and strong organizational skills.
• Demonstrated employment stability and a record of successfully completing prior assignments.

Responsibilities

• Provide excellent telephone coverage, managing priorities and handling urgent calls with professionalism and good judgment.
• Arrange large group meetings, coordinate availability, reserve meeting rooms, and distribute meeting materials.
• Maintain executive calendar, schedule/reschedule meetings, handle meeting conflicts and prioritize issues.
• Manage business travel, book travel arrangements, coordinate out-of-town schedules, and prepare expense reimbursement requests.
• Communicate effectively with executives and act as liaison with clients and their assistants.
• Maintain filing system, correspondence, documents, and personal files for managers.
• Navigate firm’s resources and interface with various departments on behalf of executives.
• Open and distribute managers’ mail, sort and prioritize, and arrange messenger services.
• Provide backup support for colleagues during absences and assist with phone coverage and other office needs.
• Perform miscellaneous administrative activities including preparation of copies, supply management, and maintaining orderly work areas.
• Manage onboarding of new hires including desk/office setup and log-in credentials.

Skills

Calendar management

Travel arrangements

Meeting coordination

Expense reporting

Communication skills

Organizational skills

Tools

Microsoft Office

Job description

At-a-Glance:
Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.

Position Type:

• Contract
• Onsite

Required:

• 3+ years of experience in an Executive or Administrative Assistant role
• Proficiency in supporting executives with calendar management, travel arrangements, meeting coordination, and expense reporting
• Strong communication skills for professional interaction with executives, clients, and stakeholders
• Proven ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and attention to detail
• Proficiency in Microsoft Office and strong organizational skills
• Demonstrated employment stability and a record of successfully completing prior assignments

Responsibilities:

• Provide excellent telephone coverage, managing priorities and handling urgent calls with professionalism and good judgment
• Arrange large group meetings, coordinate availability, reserve meeting rooms, and distribute meeting materials
• Maintain executive calendar, schedule/reschedule meetings, handle meeting conflicts and prioritize issues
• Manage business travel, book travel arrangements, coordinate out-of-town schedules, and prepare expense reimbursement requests
• Communicate effectively with executives and act as liaison with clients and their assistants
• Maintain filing system, correspondence, documents, and personal files for managers
• Navigate firm’s resources and interface with various departments on behalf of executives
• Open and distribute managers’ mail, sort and prioritize, and arrange messenger services
• Provide backup support for colleagues during absences and assist with phone coverage and other office needs
• Perform miscellaneous administrative activities including preparation of copies, supply management, and maintaining orderly work areas
• Manage onboarding of new hires including desk/office setup and log-in credentials