Executive Assistant to General Manager — Onsite NYC

Daily Mail US; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k)

Generous paid time off

On-site amenities

Job summary

Daily Mail US in New York is seeking an Executive Assistant to support the General Manager, coordinating calendars, travel, and priorities across editorial, commercial, marketing, finance, HR, and legal teams. You will prepare briefing materials, manage communications, and ensure readiness for meetings and engagements.

The ideal candidate is highly organized, discreet, and proactive, capable of handling competing priorities in a fast-paced digital media environment while building strong

Qualifications

• Minimum 5 years of experience supporting a senior executive.
• Experience managing complex calendars, travel, and meetings.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Strong organization and prioritization skills.
• Experience in digital media or fast-paced environments is a plus.

Responsibilities

• Manage the General Manager's complex calendar, including internal meetings, external appointments, travel, events, and changing priorities.
• Prepare agendas, briefing materials, presentations, reports, and other documents for meetings and executive engagements.
• Act as a trusted point of contact and gatekeeper for the General Manager, managing internal and external communications with professionalism and discretion.
• Coordinate meetings, projects, and priorities across editorial, commercial, advertising, marketing, finance, HR, legal, product, and other teams.
• Track key decisions, follow-ups, deadlines, and action items to ensure priorities are executed effectively.
• Draft, edit, and coordinate executive correspondence, presentations, reports, and other communications.
• Manage domestic and international travel arrangements, itineraries, accommodations, transportation, and meeting schedules.
• Organize leadership meetings, off-sites, conferences, client meetings, dinners, and company events.
• Build and maintain strong relationships with senior executives, colleagues, clients, agencies, and external partners.
• Support special projects, strategic initiatives, and business priorities as directed by the General Manager.
• Coordinate with colleagues across the wider Daily Mail organization, including UK and international teams where required.
• Anticipate the General Manager's needs and proactively identify issues, opportunities, and competing priorities.
• Handle confidential business, personnel, financial, and strategic information with the highest level of discretion.
• Ensure the General Manager is consistently prepared, informed, and supported across all key priorities and engagements.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Cross-functional collaboration

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Daily Mail US in New York is seeking an Executive Assistant to support the General Manager, coordinating calendars, travel, and priorities across editorial, commercial, marketing, finance, HR, and legal teams. You will prepare briefing materials, manage communications, and ensure readiness for meetings and engagements.

The ideal candidate is highly organized, discreet, and proactive, capable of handling competing priorities in a fast-paced digital media environment while building strong