Group Assistant (contract)

Microsoft; Redmond (WA); Hybrid; USD 37,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA & DCFSA

Employee Assistance Program

Paid time off

Job summary

Microsoft is seeking a Group Assistant (Contract) to provide comprehensive administrative support across Redmond and international groups. You will manage complex calendars, assist with workspace management, and coordinate facilities-related operations to ensure smooth day-to-day activities.

The role supports senior executives, requires strong judgment of corporate policies, and thrives in a fast-paced, collaborative onsite environment with minimal supervision.

Qualifications

• 2–4 years of administrative experience in a fast-paced professional environment.
• 3–5 years of executive calendar management experience.
• 2–3 years of project management experience.
• 1–2 years of expense management experience, preferably within a large enterprise environment.

Responsibilities

• Manage complex executive calendars, including providing coverage for other administrative professionals during absences
• Coordinate and support workspace and space management activities, including maintaining floor plans and organizational resources
• Assist with office moves, hardware procurement, and facilities-related purchasing and operations
• Support employee engagement initiatives such as morale events and giving campaigns
• Process and support expense report approvals and financial operations in accordance with company policies
• Serve as boots-on-the-ground operational support for teams distributed across multiple locations and time zones
• Coordinate meetings, events, and cross-team communications across large organizations
• Enforce team policies and procedures, including appropriately challenging requests that fall outside compliance guidelines
• Independently manage assigned projects from initiation through completion with minimal oversight
• Collaborate effectively with a team of onsite administrative professionals supporting large organizations

Skills

Executive calendar management

Project management

Facilities coordination

Communication

Remote/global teams

Tools

Outlook

Excel

PowerPoint

Job description

Group Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

We are seeking a highly organized and experienced administrative professional to provide comprehensive operational and administrative support across multiple teams, including groups distributed across Redmond and international locations. This role is integral to maintaining smooth day-to-day workplace operations, supporting senior executives and their teams, and contributing to a collaborative onsite admin community. The ideal candidate brings a strong foundation in executive support, demonstrates sound judgment when navigating complex organizational policies, and thrives in a fast-paced, dynamic environment with minimal oversight.

Group Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

We are seeking a highly organized and experienced administrative professional to provide comprehensive operational and administrative support across multiple teams, including groups distributed across Redmond and international locations. This role is integral to maintaining smooth day-to-day workplace operations, supporting senior executives and their teams, and contributing to a collaborative onsite admin community. The ideal candidate brings a strong foundation in executive support, demonstrates sound judgment when navigating complex organizational policies, and thrives in a fast-paced, dynamic environment with minimal oversight.

Job Responsibilities

• Manage complex executive calendars, including providing coverage for other administrative professionals during absences
• Coordinate and support workspace and space management activities, including maintaining floor plans and organizational resources
• Assist with office moves, hardware procurement, and facilities-related purchasing and operations
• Support employee engagement initiatives such as morale events and giving campaigns
• Process and support expense report approvals and financial operations in accordance with company policies
• Serve as boots-on-the-ground operational support for teams distributed across multiple locations and time zones
• Coordinate meetings, events, and cross-team communications across large organizations
• Enforce team policies and procedures, including appropriately challenging requests that fall outside compliance guidelines
• Independently manage assigned projects from initiation through completion with minimal oversight
• Collaborate effectively with a team of onsite administrative professionals supporting large organizations

Requirements

• 2–4 years of administrative experience in a fast-paced professional environment
• 3–5 years of executive calendar management experience
• 2–3 years of project management experience
• 1–2 years of expense management experience, preferably within a large enterprise environment
• Prior experience supporting senior executives and navigating complex organizational structures strongly preferred
• Prior experience in a Microsoft environment is strongly preferred and considered a significant differentiator
• Experience providing administrative coverage for other executive assistants during planned or unplanned absences highly preferred
• Demonstrated knowledge of workplace operations, space planning, and facilities coordination
• Familiarity with enterprise administrative policies and organizational compliance practices
• Strong executive calendar management and scheduling expertise
• Excellent written and verbal communication skills with the ability to interact across all levels of an organization
• Proven project management capabilities with a track record of meeting deadlines
• Proficiency in Microsoft Office Suite including Outlook, Excel, and PowerPoint
• Familiarity with expense management tools and internal administrative platforms
• Strong customer service orientation and attention to detail
• Ability to support remote and global teams across multiple time zones
• Sound judgment in identifying and escalating policy compliance concerns
• Highly organized with the ability to manage competing priorities in a fast-paced environment
• Ability to lift up to 30 lbs as needed for facilities and operational support tasks

Additional Details

• Location: Redmond, WA (Hybrid: 3 days/week)
• Duration: 10 months
• Pay Range*: $27 - $30.50 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This Role Is Eligible For The Following Benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email [e-mail]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.