Executive Administrative Assistant

Premier Inn Hotels LLC (UAE); Redmond (WA); On-site; USD 45,000 - 65,000; Full time

Job summary

Premier Inn Hotels LLC (UAE) is seeking an Executive Administrative Assistant in Redmond to provide high-level administrative support to two GMs and their teams. The role includes calendar management, travel coordination, and expense handling in a fast-paced, on-site environment.

You will organize meetings, events, and offsites, while ensuring seamless team operations and strong collaboration across Corporate Standards and Safety groups.

Qualifications

• Experience providing high-level administrative support to senior leaders.
• Strong calendar management and travel coordination skills.
• Ability to manage expenses and ensure policy compliance.
• Experience organizing events and offsites.
• Proven ability to support multiple teams and foster a positive work environment.

Responsibilities

• Manage the calendars of two GMs, ensuring efficient scheduling and prioritization.
• Coordinate complex travel arrangements, including flights, accommodation, and transportation.
• Handle expense management, including processing expense reports and ensuring compliance with policies.
• Organize and manage occasional events, offsites, team meetings, and catering logistics.
• Provide team support to the Corporate Standards and Law Enforcement & National Security groups, including meeting bookings, tech support, facilities requests, and printing.
• Contribute to special projects and tasks as required.

Skills

Calendar management

Travel coordination

Expense management

Event planning

Team collaboration

Communication

Tools

Microsoft Office

Expense software (Concur)

Job description

Executive Administrative Assistant

Redmond, United States | Posted on 10/01/2024

Job Title: Executive Administrator for GM of Corporate Standards and Law Enforcement & National Security teams

Type: Contract

Location: Redmond area, within a 20-mile radius from building 37

Workplace: On-site for at least 3 days per week

Duration: ASAP to June 30th, 2024, with strong potential for extension.

2. About the job

How do you excel in complex calendar management and travel coordination?

Are you experienced in providing high-level administrative support to senior leaders?

Do you enjoy working in a fast-paced and dynamic environment?

Have you previously organized events and offsites?

Are you skilled in team collaboration and creating a positive work environment?

Do such questions intrigue you?

3. Summary of the opportunity

• Client Overview: Join an esteemed organization in the technology industry under the leadership of Brad Smith and reporting to Julie Brill. The Privacy, Safety, and Regulatory Affairs organization focuses on corporate standards, law enforcement, and national security.
• Role Summary: As the Executive Administrator, you will play a crucial role in providing comprehensive administrative support to two General Managers (GMs) and their teams. This includes managing their calendars, coordinating travel arrangements, and handling expenses. Additionally, you will support team activities and contribute to the success of the Corporate Standards and Law Enforcement & National Security groups.

4. What are the key responsibilities?

• Manage the calendars of two GMs, ensuring efficient scheduling and prioritization
• Coordinate complex travel arrangements, including flights, accommodation, and transportation
• Handle expense management, including processing expense reports and ensuring compliance with policies
• Organize and manage occasional events, offsites, team meetings, and catering logistics
• Provide team support to the Corporate Standards and Law Enforcement & National Security groups, including meeting bookings, tech support, facilities requests, and printing
• Contribute to special projects and tasks as required