Executive Administrative Assistant (Contract) — Calendar & Ops Lead

Microsoft; Redmond (WA); Hybrid; USD 60,000 - 71,000; Full time

Benefits offered by this job

Medical, dental & vision

Hospital plans

401(k) Retirement Plan — Pre-tax and R

Life Insurance

Disability insurance

Health & dependent care accounts

Employee Assistance Program

PTO & parental leave

Job summary

Administrative Assistant (Contract) at Microsoft via Allegis Global Solutions provides essential administrative support to senior leaders in a dynamic, matrixed environment. You will manage executive calendars, coordinate high-volume communications, and ensure efficient day-to-day operations while maintaining discretion and sound judgment.

The role requires 5+ years managing calendars across time zones, strong MS 365 skills, and experience with expense management, travel, and events.

Qualifications

• 5+ years of experience managing complex executive calendars and coordinating across time zones.
• 4–5+ years of experience with expense management, travel coordination, purchase orders, and budget tracking.
• 4+ years of advanced proficiency with Microsoft 365 tools and enterprise systems.
• Experience supporting senior leaders in a fast-paced, matrixed environment.

Responsibilities

• Manage complex executive calendars across time zones and resolve conflicts.
• Serve as primary contact for stakeholders; triage communications and ensure follow-through.
• Make real-time calendar adjustments and keep stakeholders informed.
• Process and reconcile expenses, manage POs, and support budget tracking.
• Coordinate domestic and international travel arrangements and align with travel policies.
• Plan and execute team meetings, offsites, and events with clear logistics.
• Maintain trackers and reporting for team initiatives and workflows.
• Manage procurement of equipment, supplies, and vendor relationships.
• Provide general office and facility support as the department’s contact.
• Complete special projects as directed by leadership.

Skills

Calendar management

Expense management

Microsoft 365 proficiency

Travel coordination

Event planning

Stakeholder management

Communication

Confidentiality

Tools

Microsoft 365

Job description

Administrative Assistant (Contract) at Microsoft via Allegis Global Solutions provides essential administrative support to senior leaders in a dynamic, matrixed environment. You will manage executive calendars, coordinate high-volume communications, and ensure efficient day-to-day operations while maintaining discretion and sound judgment.

The role requires 5+ years managing calendars across time zones, strong MS 365 skills, and experience with expense management, travel, and events.