Executive Administrator

Collabera; Baltimore (MD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Paid holidays

Job summary

A leading technology firm in Baltimore is seeking an Executive Assistant to support the CTO. This role requires over 5 years of experience in executive support, particularly in a technology environment, and entails managing the CTO's calendar, coordinating travel and meetings, and acting as a liaison across departments. Candidates should be highly organized, proactive, and capable of managing multiple priorities effectively. The company offers competitive benefits, including health insurance and a 401(k) retirement plan.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level or VP-level executives.
• Prior experience in a technology or fast-paced enterprise environment.
• Strong calendar management instincts.
• Hands-on experience with SAPConcur and Global Business Travel (GBT).
• Tech-savvy with Workspace/MS 365/Slack/Teams.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the operational rhythm of the office for the CTO.
• Own the CTO's calendar and prioritize time effectively.
• Manage travel planning and handle expense reporting.
• Coordinate leadership and staff meetings.
• Liaise with HR, Finance, and Procurement for approvals.
• Filter and prioritize information flow to the CTO.

Job description

Work onsite 3 days/week (Tues-Thurs) in Baltimore to collaborate closely with teams

Day to Days:

• Act as a true business partner to the CTO, managing the operational rhythm of the office
• Own the CTO’s calendar as a portfolio (prioritizing time, resolving conflicts, and building in buffer time aligned to strategic priorities)
• Manage end-to-end travel planning (complex itineraries, changes, contingencies) using GBT
• Handle expense reporting and reconciliation, including resolving billing issues and ensuring compliance
• Coordinate and support leadership meetings, staff meetings, QBRs, and meet-and-greets (agendas, materials, follow-ups)
• Serve as a liaison with HR, Finance, and Procurement, helping move approvals and administrative initiatives forward
• Filter and prioritize information flow to the CTO, flagging urgent matters and reducing noise
• Represent the CTO with professionalism and discretion when interacting with executives, stakeholders, and vendors

Must Haves:

• 5+ years of experience as an Executive Assistant supporting C-level or VP-level executives
• Prior experience supporting leaders in a technology or fast-paced enterprise environment
• Strong calendar management instincts (not just scheduling, true prioritization, and conflict resolution)
• Hands-on experience with:
• SAPConcur (expense + travel)
• Global Business Travel (GBT) or similar corporate travel tools
• Tech-savvy and comfortable with: Workspace/MS 365/Slack/Teams
• Excellent written and verbal communication, including drafting correspondence on behalf of an executive
• Highly organized, proactive, and adaptable, able to manage shifting priorities without getting flustered
• Strong judgment, discretion, and confidentiality

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.