Contract Administrative Assistant — Fast-Paced Office Support

Beacon Hill; Philadelphia (Philadelphia County); On-site; USD 28,000 - 33,000; Full time

Job summary

Beacon Hill is seeking a Contract Administrative Assistant in Philadelphia for an onsite, full-time role contracted for at least 4 months. The position pays up to $24/hour, depending on experience, and supports executive leadership with calendar management, travel arrangements, meetings, and office operations.

Responsibilities include coordinating visits, processing invoices, tracking work orders, and maintaining CRM data while collaborating with internal and external stakeholders in a

Qualifications

• 2+ years of experience in an administrative role.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational skills and a keen eye for detail.
• Ability to multitask and effectively prioritize competing deadlines.
• Quick learner who thrives in a team-oriented, fast-paced environment.

Responsibilities

• Provides administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
• Submits and tracks work orders related to facilities, IT, and office operations to ensure timely workspace resolutions.
• Monitors departmental expenditures by processing invoices, budget documents, and adjustments.
• Oversees office supply management by anticipating needs and coordinating purchasing for meetings and daily operations.
• Maintains executive calendars and coordinates meetings, travel, and presentations with related materials.
• Supports internal and external stakeholders by resolving inquiries and coordinating CRM data and work-study activities.

Skills

Admin experience

MS Office

Organizational skills

Multitasking

Team player

Tools

CRM software

Budget tracking tools

Job description

Beacon Hill is seeking a Contract Administrative Assistant in Philadelphia for an onsite, full-time role contracted for at least 4 months. The position pays up to $24/hour, depending on experience, and supports executive leadership with calendar management, travel arrangements, meetings, and office operations.

Responsibilities include coordinating visits, processing invoices, tracking work orders, and maintaining CRM data while collaborating with internal and external stakeholders in a