Contract Admin. Assistant in Philadelphia- up to $24/hour!

Beacon Hill; Philadelphia (Philadelphia County); On-site; USD 28,000 - 33,000; Full time

Job summary

Beacon Hill is seeking a Contract Administrative Assistant in Philadelphia for an onsite, full-time role contracted for at least 4 months. The position pays up to $24/hour, depending on experience, and supports executive leadership with calendar management, travel arrangements, meetings, and office operations.

Responsibilities include coordinating visits, processing invoices, tracking work orders, and maintaining CRM data while collaborating with internal and external stakeholders in a

Qualifications

• 2+ years of experience in an administrative role.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational skills and a keen eye for detail.
• Ability to multitask and effectively prioritize competing deadlines.
• Quick learner who thrives in a team-oriented, fast-paced environment.

Responsibilities

• Provides administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
• Submits and tracks work orders related to facilities, IT, and office operations to ensure timely workspace resolutions.
• Monitors departmental expenditures by processing invoices, budget documents, and adjustments.
• Oversees office supply management by anticipating needs and coordinating purchasing for meetings and daily operations.
• Maintains executive calendars and coordinates meetings, travel, and presentations with related materials.
• Supports internal and external stakeholders by resolving inquiries and coordinating CRM data and work-study activities.

Skills

Admin experience

MS Office

Organizational skills

Multitasking

Team player

Tools

CRM software

Budget tracking tools

Job description

Contract Admin. Assistant in Philadelphia- up to $24/hour! (A1437645PHI) Philadelphia, Pennsylvania

Salary: USD20 - USD24 per hour

Our client, a prominent professional services organization located in Center City Philadelphia, is seeking a contracted Administrative Assistant to join their team! This role will support the organization with exemplary communication, strong attention to detail, and a collaborative mindset, serving as a point of contact for both internal and external stakeholders.

About You

• 2+ years of experience in an administrative role
• Proficiency in Microsoft Office Suite
• Exceptional organizational skills and a keen eye for detail
• Ability to multitask and effectively prioritize competing deadlines
• Quick learner who thrives in a team-oriented, fast-paced environment

About the Job

• Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
• Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs.
• Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness.
• Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations.
• Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials.
• Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work‑study support activities.

This is a full-time, onsite position contracted for at least 4 months, paying up to $24/hour, depending on experience. If you are adaptable, detail-oriented, and eager to build your administrative experience in a professional environment.