Executive Admin: Hybrid, Remote Fri | Up to $78K

Beacon Hill; Philadelphia (Philadelphia County); Hybrid; USD 70,000 - 86,000; Full time

Benefits offered by this job

Hybrid schedule

Office in Philadelphia

Job summary

Beacon Hill is seeking an Administrative Assistant to support senior leadership in a contract-to-hire, hybrid Philadelphia setting. The role includes managing complex calendars, travel logistics, and coordinating executive projects.

The ideal candidate has 3+ years of admin experience supporting C-level executives, strong organizational skills, and excellent communication. This position offers a dynamic, fast-paced environment with ownership of key initiatives.

Qualifications

• 3+ years of admin support to senior leadership, including C-level executives.
• Proficient in calendar management, meeting coordination, and administrative tools.
• Strong project management and organizational skills with deadlines.

Responsibilities

• Provide primary administrative support to the COO and other executives as needed.
• Manage complex calendars, coordinate meetings, and align schedules with priorities.
• Arrange travel logistics and maintain itineraries and accommodations.
• Coordinate executive projects, track milestones, and ensure deliverables stay on schedule.
• Assist with meeting prep, documentation, and other administrative tasks.
• Collaborate with executives and stakeholders to streamline processes and workflows.
• Support day-to-day office operations and maintain a professional environment.

Skills

Calendar management

Executive support

Project management

Attention to detail

Verbal communication

Written communication

Confidentiality

Adaptability

Tools

Office software

Job description

Beacon Hill is seeking an Administrative Assistant to support senior leadership in a contract-to-hire, hybrid Philadelphia setting. The role includes managing complex calendars, travel logistics, and coordinating executive projects.

The ideal candidate has 3+ years of admin experience supporting C-level executives, strong organizational skills, and excellent communication. This position offers a dynamic, fast-paced environment with ownership of key initiatives.