Temp Executive Assistant to CEO Office | Calendar & Travel

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 47,000 - 63,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary Executive Assistant to support the Chief of Staff to the CEO in Boston, MA. This onsite role focuses on complex calendar management, meeting coordination, stakeholder communications, and executive support within a fast-paced environment.

The ideal candidate brings 5+ years of senior-level support experience, strong MS 365 proficiency, and the ability to manage multiple priorities with discretion.

Qualifications

• 5+ years of Executive Assistant or Administrative Assistant experience supporting senior-level executives in a corporate environment.
• Extensive experience managing complex Outlook calendars and coordinating schedules across multiple stakeholders.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Experience with Concur or similar expense reporting systems preferred.
• Excellent written and verbal communication skills with strong attention to detail.
• Professional maturity, executive presence, and the ability to interact confidently with individuals at all levels.
• Demonstrated ability to manage competing priorities, navigate ambiguity, and remain organized in a fast-paced environment.
• Healthcare industry experience is preferred, and experience supporting a Chief of Staff or Executive Office environment is highly desirable.
• Ability to handle highly sensitive and confidential information with discretion and professionalism.

Responsibilities

• Provide comprehensive executive support to senior leadership, with a strong emphasis on complex calendar management and scheduling.
• Coordinate meetings across multiple stakeholders, resolving scheduling conflicts and managing shifting priorities.
• Arrange travel, process expense reports, and support day-to-day executive office operations.
• Coordinate meeting logistics including conference rooms, technology, agendas, printed materials, and catering.
• Serve as a liaison between executives, internal teams, external partners, and administrative professionals.
• Handle inquiries, communications, and routine matters independently while exercising sound judgment and discretion.
• Provide backup administrative support to other executive assistants and assist with special projects as needed.
• Support a fast-paced executive environment by anticipating needs, prioritizing requests, and maintaining confidentiality.

Skills

Executive support

Calendar management

Communication

Discretion

Prioritization

Tools

Outlook

Teams

Word

Excel

PowerPoint

OneDrive

SharePoint

Concur

Job description

Beacon Hill Staffing Group, LLC is seeking a Temporary Executive Assistant to support the Chief of Staff to the CEO in Boston, MA. This onsite role focuses on complex calendar management, meeting coordination, stakeholder communications, and executive support within a fast-paced environment.

The ideal candidate brings 5+ years of senior-level support experience, strong MS 365 proficiency, and the ability to manage multiple priorities with discretion.