Senior Executive Assistant: Calendar, Travel & Exec Support

Beacon Hill; West Chester (Chester County); On-site; USD 80,000 - 100,000; Full time

Job summary

Beacon Hill seeks an experienced Executive Assistant to support a senior leader in West Chester, PA. The role focuses on calendar management, travel coordination, and preparation of executive materials, with a strong emphasis on discretion and confidentiality.

The position is onsite in West Chester, PA, offering a 37.5-hour week and compensation up to $48 per hour or $100,000 annually based on experience.

Qualifications

• 5+ years of Executive Assistant or high-level administrative support experience.
• Experience supporting senior executives, ideally at the C-suite or Managing Director level.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with ability to manage multiple priorities and confidentiality.

Responsibilities

• Provide high-level administrative support to the Managing Director, including calendar management, meeting coordination, and correspondence preparation.
• Manage complex executive schedules and proactively prioritize competing demands.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare, edit, and distribute reports, presentations, and other confidential executive materials.
• Build and maintain strong working relationships with internal stakeholders, clients, vendors, and external partners.
• Track deadlines, follow up on action items, and ensure timely completion of key initiatives.
• Handle sensitive and confidential information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Executive support

Written and verbal communication

Discretion and confidentiality

Job description

Beacon Hill seeks an experienced Executive Assistant to support a senior leader in West Chester, PA. The role focuses on calendar management, travel coordination, and preparation of executive materials, with a strong emphasis on discretion and confidentiality.

The position is onsite in West Chester, PA, offering a 37.5-hour week and compensation up to $48 per hour or $100,000 annually based on experience.