Construction Site Administrative Assistant

Comfort Systems USA; City of Syracuse (NY); On-site; USD 34,000 - 46,000; Full time

Job summary

Amteck is seeking an Administrative Assistant to support the local office and site activities at construction projects. The role focuses on payroll entry, data accuracy for job costs, and coordinating safety training for new employees on the Intel site, with duties across office administration.

You will rotate between the Intel site and the office, greet guests at reception, manage phone/Teams lines, update spreadsheets and project folders, and handle mail, scans, and general office upkeep.

Qualifications

• Strong computer, communication, and organizational skills are required.
• Payroll entry and production data accuracy experience is preferred.
• Experience updating spreadsheets and project folders; handling office duties is a plus.

Responsibilities

• Assist with time entry for employees on the job site and provide weekly time sheets to the Superintendent.
• Prepare payroll reports for the project and upload payroll documents to Box.
• Greet guests at reception and manage phone/Teams during office hours.
• Update project folders, scan forms, and update spreadsheets as needed.
• Assist with general administrative duties and coordination with HR on hires/terminations.

Skills

Computer skills

Communication skills

Organizational skills

Customer service

Relationship building

Tools

Coins

Box

Excel

Job description

Amteck is seeking an Administrative Assistant to support the local office and site activities at construction projects. The role focuses on payroll entry, data accuracy for job costs, and coordinating safety training for new employees on the Intel site, with duties across office administration.

You will rotate between the Intel site and the office, greet guests at reception, manage phone/Teams lines, update spreadsheets and project folders, and handle mail, scans, and general office upkeep.