Construction Site Admin & Payroll Specialist

Comfort Systems USA; Longwood (FL); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Amteck is seeking an Administrative Assistant to support the Florence, KY office and on-site construction activities. The role focuses on payroll entry, data accuracy for job cost, and coordinating safety training for new employees.

The position rotates between the Intel site and the office, handling reception duties and maintaining calls and Teams communication. Strong computer, organizational, and customer service skills are essential.

Qualifications

• Handle payroll entry and ensure accurate production data for job cost and work packages.
• Support site and office administration, updating spreadsheets, scanning forms, and maintaining project folders.
• Greet guests, manage the phone/Teams line, and coordinate onboarding and HR communications.

Responsibilities

• Assist Superintendent in directing new employees to site orientation and maintain documentation.
• Maintain WWID’s on Intel site and schedule training for incoming employees.
• Responsible for time entry for employees on the job site including weekly timesheets and attendance verification.
• Complete payroll reports per pay period and upload to Box.
• Assist site with HR communications regarding new hires and terminations.
• Perform general administrative duties as needed.

Skills

Payroll entry

Data entry

Time tracking

Office administration

Customer service

Communication skills

Organizational skills

Reception duties

Relationship building

Tools

Coins timekeeping system

Job description

Amteck is seeking an Administrative Assistant to support the Florence, KY office and on-site construction activities. The role focuses on payroll entry, data accuracy for job cost, and coordinating safety training for new employees.

The position rotates between the Intel site and the office, handling reception duties and maintaining calls and Teams communication. Strong computer, organizational, and customer service skills are essential.