Construction Project Coordinator – Dynamic Admin Lead

jci; Seattle (WA); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Competitive starting pay

Paid training

Global advancement opportunities

Referral bonuses

Medical insurance

Dental insurance

Vision insurance

Health Savings Account (HSA)

Life Insurance

401(k) with company match

Disability insurance

Employee Assistance Program

Wellness Program

Job summary

Johnson Controls is seeking a Project Coordinator 1 for an in-office role in Seattle. This position supports Construction and Project Managers with coordination, documentation, and equipment ordering for install base projects, including fire alarm, suppression, and sprinkler operations.

The role emphasizes front-end desk responsibilities and administrative tasks with strong emphasis on accuracy, organization, and customer service. Competitive benefits and training are offered.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• 3–5 years of relevant experience preferred.

Responsibilities

• Support Construction Managers and Project Managers with coordination, documentation, and equipment ordering for Install base projects.
• Handle day-to-day administrative and project support for fire alarm, suppression, and sprinkler operations.
• Validate project details at kickoff to ensure accuracy in the system.
• Coordinate and follow up with Sales regarding project bookings, releases from COE or credit holds.
• Set up prevailing wage, CCIP/OCIP projects.
• Submit monthly CCIP/OCIP reporting.
• Ship and track material-only sale projects.
• Create and receive purchase orders for subcontractors and material vendors.
• Release material shipments per PM request.
• Process and track RMAs.
• Assist PMs with special billing forms and invoice credits.
• Support the Billing team with invoicing questions.
• Serve as Dispute Champion for the Install department by resolving or escalating AR disputes.
• Coordinate delivery of close‑out documentation.
• Attend weekly Work in Progress (WIP) meetings.
• Manage Accounts Payable disputes, issues, and PO-on-hold reviews.
• Perform other duties as assigned to support project and department operations.

Skills

MS Windows

Microsoft Word

Microsoft Excel

PowerPoint

Valid driver's license

Strong prioritization & multitasking

Verbal & written communication

Highly organized & detail-oriented

Customer service experience

Education

High school diploma or equivalent

Associate’s degree (preferred)

Job description

Johnson Controls is seeking a Project Coordinator 1 for an in-office role in Seattle. This position supports Construction and Project Managers with coordination, documentation, and equipment ordering for install base projects, including fire alarm, suppression, and sprinkler operations.

The role emphasizes front-end desk responsibilities and administrative tasks with strong emphasis on accuracy, organization, and customer service. Competitive benefits and training are offered.