Construction Project Admin & Coordination Specialist

Prime Controls Lp; Taylor, Northern (TX, KY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health benefits

401k matching

ESOP

Generous PTO

Culture events

Job summary

Prime Controls, L.P. is seeking a Project Administrator to support active projects by handling administrative processes, coordinating with project managers, field teams, and accounting. This role focuses on documentation, reporting, and timely internal coordination, rather than front-desk duties.

The ideal candidate is detail-oriented, organized, and capable of supporting multiple projects simultaneously, with 2+ years of administrative experience in construction or engineering environments.

Qualifications

• 2+ years of administrative experience, preferably in construction, engineering, or project-based environments.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks across different projects.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working with documentation, reports, and tracking systems.
• Ability to exercise judgment, prioritize effectively, and work independently.

Responsibilities

• Support Project Managers with timesheet tracking and labor reporting.
• Review and process expense documentation.
• Maintain project files and documentation in internal systems.
• Assist with submittals, closeout documents, and required project paperwork.
• Coordinate internal approvals and routing of documents.
• Track material transfers and maintain related records (including photos when required).
• Assemble project kits and ensure materials align with provided specifications.
• Assist with maintaining accurate inventory records related to project materials.
• Communicate with internal departments to ensure project information is current.
• Provide general administrative support to project teams as needed.

Skills

Administrative experience

Organization

Time management

Communication

Multitasking

Documentation

Job description

Prime Controls, L.P. is seeking a Project Administrator to support active projects by handling administrative processes, coordinating with project managers, field teams, and accounting. This role focuses on documentation, reporting, and timely internal coordination, rather than front-desk duties.

The ideal candidate is detail-oriented, organized, and capable of supporting multiple projects simultaneously, with 2+ years of administrative experience in construction or engineering environments.