Construction Project Coordinator — Dynamic In-Office Role

I-5 Design Build; Lacey (WA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid holidays

Paid time off

Performance bonus

Job summary

I-5 Design Build is a national design-build firm with more than 40 years of experience delivering casino, hospitality, entertainment, and high-end commercial environments. The Construction Project Coordinator role is based in Lacey, WA and focuses on maintaining project information, coordinating documentation, tracking deadlines, and ensuring tasks move forward in a fast-paced office.

The position emphasizes organization, communication across departments, and follow-through, with an in-person,

Qualifications

• Minimum of 5 years of commercial construction administrative or project coordination experience.
• Working knowledge of commercial construction processes, terminology, and project documentation.
• Experience supporting project managers and construction project teams.
• Familiarity with contracts, purchase orders, RFIs, submittals, invoices, permits, subcontractor documentation, and project closeout processes.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage multiple projects, deadlines, and changing priorities.
• Confidence using email, spreadsheets, shared documents, and modern office and project-tracking technology.

Responsibilities

• Provide administrative and coordination support to project managers and project teams.
• Organize and maintain project files, records, correspondence, and documentation.
• Help track project deadlines, action items, approvals, and outstanding information.
• Prepare meeting materials, take notes, and distribute follow-up items.
• Assist with data entry, document formatting, filing, and project reporting.
• Coordinate the internal distribution of drawings, forms, and project information.
• Assist with the preparation, tracking, and organization of contracts and purchase orders.
• Track and maintain RFIs, submittals, and related project documentation.
• Assist with invoice documentation and coordination as needed.
• Help organize and track permits and other required project documentation.
• Maintain subcontractor documentation and ensure required information is current and properly filed.
• Assist with travel arrangements for project personnel as needed.
• Support project closeout by organizing required documents, records, and outstanding items.
• Communicate with internal departments, vendors, subcontractors, and project partners as directed.
• Maintain current contact lists, project logs, and project-status information.
• Follow up on assigned tasks and alert the appropriate team member to delays or outstanding items.
• Support general office and project-administration needs as priorities change.

Skills

Organizational skills

Communication

Follow-through

Multitasking

Tools

Procore

Bluebeam

Google Workspace

Microsoft Office

Job description

I-5 Design Build is a national design-build firm with more than 40 years of experience delivering casino, hospitality, entertainment, and high-end commercial environments. The Construction Project Coordinator role is based in Lacey, WA and focuses on maintaining project information, coordinating documentation, tracking deadlines, and ensuring tasks move forward in a fast-paced office.

The position emphasizes organization, communication across departments, and follow-through, with an in-person,