Project Coordinator (In Office)

jci; Seattle (WA); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Competitive starting pay

Paid training

Global advancement opportunities

Referral bonuses

Medical insurance

Dental insurance

Vision insurance

Health Savings Account (HSA)

Life Insurance

401(k) with company match

Disability insurance

Employee Assistance Program

Wellness Program

Job summary

Johnson Controls is seeking a Project Coordinator 1 for an in-office role in Seattle. This position supports Construction and Project Managers with coordination, documentation, and equipment ordering for install base projects, including fire alarm, suppression, and sprinkler operations.

The role emphasizes front-end desk responsibilities and administrative tasks with strong emphasis on accuracy, organization, and customer service. Competitive benefits and training are offered.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• 3–5 years of relevant experience preferred.

Responsibilities

• Support Construction Managers and Project Managers with coordination, documentation, and equipment ordering for Install base projects.
• Handle day-to-day administrative and project support for fire alarm, suppression, and sprinkler operations.
• Validate project details at kickoff to ensure accuracy in the system.
• Coordinate and follow up with Sales regarding project bookings, releases from COE or credit holds.
• Set up prevailing wage, CCIP/OCIP projects.
• Submit monthly CCIP/OCIP reporting.
• Ship and track material-only sale projects.
• Create and receive purchase orders for subcontractors and material vendors.
• Release material shipments per PM request.
• Process and track RMAs.
• Assist PMs with special billing forms and invoice credits.
• Support the Billing team with invoicing questions.
• Serve as Dispute Champion for the Install department by resolving or escalating AR disputes.
• Coordinate delivery of close‑out documentation.
• Attend weekly Work in Progress (WIP) meetings.
• Manage Accounts Payable disputes, issues, and PO-on-hold reviews.
• Perform other duties as assigned to support project and department operations.

Skills

MS Windows

Microsoft Word

Microsoft Excel

PowerPoint

Valid driver's license

Strong prioritization & multitasking

Verbal & written communication

Highly organized & detail-oriented

Customer service experience

Education

High school diploma or equivalent

Associate’s degree (preferred)

Job description

Project Coordinator 1

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

Be part of the future with us!

We are one team, committed to working collaboratively to create purposeful solutions that move the world forward. Join our diverse team of top talent - bring your skills, and we’ll give you the space and opportunities to grow, contribute, and succeed. Together, we make a difference.

IN OFFICE ROLE ONLY - NO REMOTE OR HYBRID OPTION

What You Will Do

In this role, you will support Construction Managers and Project Managers with coordination, documentation, and equipment ordering for Install base projects. This includes day-to-day administrative and project support for fire alarm, suppression, and sprinkler operations.

What We Offer

• Competitive starting pay
• Paid training
• Global advancement opportunities
• Referral bonuses
• Comprehensive benefits, including:
  • Medical, Dental, and Vision Insurance
  • Health Savings Account (HSA)
  • Life Insurance
  • 401(k) with company match
  • Short-Term and Long-Term Disability
  • Employee Assistance Program
  • Wellness Program
  • And more!

How You Will Do It

• Validate project details at kickoff to ensure accuracy in the system
• Coordinate and follow up with Sales regarding project bookings, releases from COE or credit holds
• Set up prevailing wage, CCIP/OCIP projects
• Submit monthly CCIP/OCIP reporting
• Ship and track material-only sale projects
• Create and receive purchase orders for subcontractors and material vendors
• Release material shipments per PM request
• Process and track RMAs
• Assist PMs with special billing forms and invoice credits
• Support the Billing team with invoicing questions
• Serve as Dispute Champion for the Install department by resolving or escalating AR disputes
• Coordinate delivery of close‑out documentation
• Attend weekly Work in Progress (WIP) meetings
• Manage Accounts Payable disputes, issues, and PO-on-hold reviews
• Perform other duties as assigned to support project and department operations
• POSITION INVOLVES MANY FRONT END DESK RESPONSIBILIITES AND OTHER RELATED ADMINISTRATIVE TASKS

What We Look For

Required

• Proficiency in Microsoft Windows, Word, Excel, and PowerPoint
• Valid driver’s license with a good driving record
• High school diploma or equivalent
• Strong ability to prioritize and multitask with strict adherence to deadlines
• Excellent verbal and written communication skills
• Highly organized, detail-oriented, and self‑motivated
• Ability to pass a pre-employment background check and drug screen
• Positive attitude, punctuality, and accountability
• Customer service experience

Preferred

• Associate’s degree
• 3–5 years of relevant experience
• Experience in a high-volume, customer‑service-oriented environment
• Electrical or construction industry experience

HIRING HOURLY RANGE: $27.70 - $38.07 (Hourly rate to be determined by the education, experience,knowledge, skills, and abilities of the applicant, internal equity, and alignment with marketdata.) This position includes a competitive benefits package. The posted salary range reflectsthe target compensation for this role. However, we recognize that exceptional candidatesmay bring unique skills and experiences that exceed the typical profile. If you believe yourbackground warrants consideration beyond the stated range, we encourage you to apply. Tosupport an efficient and fair hiring process, we may use technology assisted tools, includingartificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions areultimately made by human reviewers. For details, please visit the About Us tab on theJohnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.