Construction Project Coordinator — Admin & Billing Support

Johnson Controls, Inc.; Des Moines (IA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Competitive starting pay

Paid training

Global advancement opportunities

Referral bonuses

Medical, Dental, and Vision Insurance

Health Savings Account (HSA)

Life Insurance

401(k) with company match

Short-Term and Long-Term Disability

Employee Assistance Program

Wellness Program

And more!

Job summary

Johnson Controls, Inc. is seeking a detail-oriented administrative professional to support construction and project teams on Install base projects, including fire alarm, suppression, and sprinkler operations. You will coordinate details, manage documentation, and order equipment.

The role offers training, competitive pay, and growth opportunities worldwide; candidates should have strong Windows/Office skills and a customer-service mindset. This position is based in Des Moines, IA.

Qualifications

• Proficiency in Windows, Word, Excel, and PowerPoint.
• Strong communication and customer service aptitude.
• Highly organized with strong attention to detail.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Validate project details at kickoff to ensure system accuracy.
• Coordinate and follow up with Sales on project bookings and reviews.
• Set up prevailing wage, CCIP/OCIP projects.
• Submit monthly CCIP/OCIP reporting.
• Ship and track material-only sale projects.
• Create and receive purchase orders for subcontractors and vendors.
• Release material shipments per PM request.
• Process and track RMAs.
• Assist PMs with billing forms and invoice credits.
• Support Billing with invoicing questions.
• Serve as Dispute Champion for the Install department.
• Coordinate delivery of close-out documentation.
• Attend weekly WIP meetings.
• Manage Accounts Payable disputes and PO-on-hold reviews.
• Perform other duties to support project and department operations.

Skills

Customer service experience

Excellent verbal and written kommunic

Highly organized and detail-oriented

Ability to prioritize and multitask

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Windows

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Johnson Controls, Inc. is seeking a detail-oriented administrative professional to support construction and project teams on Install base projects, including fire alarm, suppression, and sprinkler operations. You will coordinate details, manage documentation, and order equipment.

The role offers training, competitive pay, and growth opportunities worldwide; candidates should have strong Windows/Office skills and a customer-service mindset. This position is based in Des Moines, IA.