Project Coordinator 2

Johnson Controls, Inc.; Des Moines (IA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Competitive starting pay

Paid training

Global advancement opportunities

Referral bonuses

Medical, Dental, and Vision Insurance

Health Savings Account (HSA)

Life Insurance

401(k) with company match

Short-Term and Long-Term Disability

Employee Assistance Program

Wellness Program

And more!

Job summary

Johnson Controls, Inc. is seeking a detail-oriented administrative professional to support construction and project teams on Install base projects, including fire alarm, suppression, and sprinkler operations. You will coordinate details, manage documentation, and order equipment.

The role offers training, competitive pay, and growth opportunities worldwide; candidates should have strong Windows/Office skills and a customer-service mindset. This position is based in Des Moines, IA.

Qualifications

• Proficiency in Windows, Word, Excel, and PowerPoint.
• Strong communication and customer service aptitude.
• Highly organized with strong attention to detail.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Validate project details at kickoff to ensure system accuracy.
• Coordinate and follow up with Sales on project bookings and reviews.
• Set up prevailing wage, CCIP/OCIP projects.
• Submit monthly CCIP/OCIP reporting.
• Ship and track material-only sale projects.
• Create and receive purchase orders for subcontractors and vendors.
• Release material shipments per PM request.
• Process and track RMAs.
• Assist PMs with billing forms and invoice credits.
• Support Billing with invoicing questions.
• Serve as Dispute Champion for the Install department.
• Coordinate delivery of close-out documentation.
• Attend weekly WIP meetings.
• Manage Accounts Payable disputes and PO-on-hold reviews.
• Perform other duties to support project and department operations.

Skills

Customer service experience

Excellent verbal and written kommunic

Highly organized and detail-oriented

Ability to prioritize and multitask

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Windows

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

Be part of the future with us!

We are one team, committed to working collaboratively to create purposeful solutions that move the world forward. Join our diverse team of top talent - bring your skills, and we’ll give you the space and opportunities to grow, contribute, and succeed. Together, we make a difference.

What You Will Do

In this role, you will support Construction Managers and Project Managers with coordination, documentation, and equipment ordering for Install base projects. This includes day-to-day administrative and project support for fire alarm, suppression, and sprinkler operations.

What We Offer

• Competitive starting pay
• Paid training
• Global advancement opportunities
• Referral bonuses
• Comprehensive benefits, including:
  • Medical, Dental, and Vision Insurance
  • Health Savings Account (HSA)
  • Life Insurance
  • 401(k) with company match
  • Short-Term and Long-Term Disability
  • Employee Assistance Program
  • Wellness Program
  • And more!

How You Will Do It

• Validate project details at kickoff to ensure accuracy in the system
• Coordinate and follow up with Sales regarding project bookings, releases from COE or credit holds
• Set up prevailing wage, CCIP/OCIP projects
• Submit monthly CCIP/OCIP reporting
• Ship and track material-only sale projects
• Create and receive purchase orders for subcontractors and material vendors
• Release material shipments per PM request
• Process and track RMAs
• Assist PMs with special billing forms and invoice credits
• Support the Billing team with invoicing questions
• Serve as Dispute Champion for the Install department by resolving or escalating AR disputes
• Coordinate delivery of close‑out documentation
• Attend weekly Work in Progress (WIP) meetings
• Manage Accounts Payable disputes, issues, and PO-on-hold reviews
• Perform other duties as assigned to support project and department operations

What We Look For

Required

• Proficiency in Microsoft Windows, Word, Excel, and PowerPoint
• Valid driver’s license with a good driving record
• High school diploma or equivalent
• Strong ability to prioritize and multitask with strict adherence to deadlines
• Excellent verbal and written communication skills
• Highly organized, detail-oriented, and self‑motivated
• Ability to pass a pre-employment background check and drug screen
• Positive attitude, punctuality, and accountability
• Customer service experience

Preferred

• Associate’s degree
• 3–5 years of relevant experience
• Experience in a high-volume, customer‑service-oriented environment
• Electrical or construction industry experience

HIRING HOURLY RANGE: $25- $32 (Hourly rate to be determined by the education, experience,knowledge, skills, and abilities of the applicant, internal equity, and alignment with marketdata.) This position includes a competitive benefits package. The posted salary range reflectsthe target compensation for this role. However, we recognize that exceptional candidatesmay bring unique skills and experiences that exceed the typical profile. If you believe yourbackground warrants consideration beyond the stated range, we encourage you to apply. Tosupport an efficient and fair hiring process, we may use technology assisted tools, includingartificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions areultimately made by human reviewers. For details, please visit the About Us tab on theJohnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us