Construction Project Assistant: Admin & Submittals

AppleOne Employment Services; Portland (OR); On-site; USD 58,000 - 63,000; Full time

Job summary

AppleOne Employment Services in Portland, OR is seeking a Project Assistant to support daily administrative and project coordination for industrial facilities and infrastructure construction. You will help Project Managers move work forward, manage change orders, submittals, and billing support, and maintain accurate project records.

You'll collaborate with internal teams, vendors, subcontractors, and clients, ensuring timely documentation and clear communication to keep projects on schedule and

Qualifications

• 3 to 5 years of administrative support experience, preferably in construction, industrial facilities, infrastructure, or related project-based environments.
• Experience supporting project documentation such as change orders, submittals, billing records, invoices, or project files.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication with internal teams, vendors, subcontractors, and clients.

Responsibilities

• Support Project Managers with daily administrative and project coordination needs.
• Prepare, track, and organize change orders, submittals, and related project documentation.
• Assist with project billing, invoice support, and documentation needed for accurate project records.
• Maintain organized project files, correspondence, schedules, and internal tracking systems.
• Communicate with internal teams, vendors, subcontractors, and clients to help keep project information current.
• Follow up on outstanding documentation, approvals, and administrative items to support project timelines.

Skills

Administrative support

Project coordination

Change orders

Billing support

Documentation management

Communication skills

Tools

MS Office

Job description

AppleOne Employment Services in Portland, OR is seeking a Project Assistant to support daily administrative and project coordination for industrial facilities and infrastructure construction. You will help Project Managers move work forward, manage change orders, submittals, and billing support, and maintain accurate project records.

You'll collaborate with internal teams, vendors, subcontractors, and clients, ensuring timely documentation and clear communication to keep projects on schedule and