Construction Project Administrative Assistant

Centennial Contractors Enterprises, Inc.; Reston (VA); On-site; USD 51,577,344 - 73,067,904; Full time

Job summary

Centennial Contractors Enterprises, Inc. is seeking an Administrative Assistant to route project documents, perform data entry, and handle a variety of clerical tasks in a dynamic project office. You will support operations, schedule meetings, greet visitors, and manage mail and office supplies.

A detail-oriented, independent worker with strong communication is preferred. Qualifications include prior admin experience, excellent organization and time management, and ability to work in a

Qualifications

• Some experience in a similar role highly desired
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work independently with minimal supervision
• Bilingual Spanish skills a plus but not required
• Demonstrate integrity consistent with Centennial's core values
• Collaborate and work effectively in a team environment with people of various backgrounds and styles
• Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
• Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, and Adobe

Responsibilities

• Administrative Support: Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team
• Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions
• Performs other duties as assigned
• Occasional travel may be required
• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer
• The ability to frequently lift and/or move up to 15 pounds

Skills

Administrative experience

Organization skills

Time management

Independent work

Spanish (nice to have)

Communication skills

Tech savvy

Tools

Microsoft Office

ProCore

Adobe

Job description

Centennial Contractors Enterprises, Inc. is seeking an Administrative Assistant to route project documents, perform data entry, and handle a variety of clerical tasks in a dynamic project office. You will support operations, schedule meetings, greet visitors, and manage mail and office supplies.

A detail-oriented, independent worker with strong communication is preferred. Qualifications include prior admin experience, excellent organization and time management, and ability to work in a