Project Administrative Assistant

Rn Civil Construction LLC; Centennial (CO); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical and dental insurance

7 paid holidays

PTO accrual up to 14 days per year

401(k) plan with employer match

HSA/FSA accounts

Opportunity for performance bonus and…

Job summary

RN Civil Construction in Centennial, CO is seeking a full-time Project Administrative Assistant to join our growing team. This role supports essential project operations and offers a competitive salary and benefits.

Daily duties include maintaining project documents, coordinating meetings, handling invoicing and payroll paperwork, and ensuring vendor and subcontractor compliance. The position is Monday–Friday, 8 AM–5 PM, with opportunities for advancement.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative experience.
• Strong organization and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Ability to maintain confidential information.
• Dependable work habits and strong task ownership.

Responsibilities

• Maintain project files, contracts, subcontracts, PO, COs, RFIs, submittals, meeting minutes, and closeout documents.
• Coordinate meetings and distribute minutes, help with invoicing and payroll docs.
• Track vendor and subcontractor compliance documents.
• Support communication between project managers, field personnel, vendors, owners, engineers, and accounting.
• Prepare reports and status updates; organize critical closeout documentation.

Skills

Strong organization

Attention to detail

Clear written and verbal communication

Education

High school diploma or equivalent

Associate's degree in business, construction management, accounting, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Do you want a rewarding opportunity where your work directly supports the success of major construction projects? If so, RN Civil Construction in Centennial, CO is looking for a full-time Project Administrative Assistant to join our growing team. If you're ready to build a career where your contributions truly matter,

As our Project Administrative Assistant, you'll earn a competitive salary of $52,000-$65,000 annually, depending on experience and qualifications, along with the opportunity to work alongside experienced construction professionals on meaningful projects that impact our communities. We also offer a comprehensive benefits package, including:

• Medical and dental insurance.
• 7 paid holidays per year.
• PTO accrual up to 14 days per year.
• 401(k) plan with employer match.
• HSA/FSA accounts.
• Opportunity for performance bonus and advancement.

WHAT YOUR DAY IS LIKE

This is a full-time position working Monday through Friday from 8 AM to 5 PM.

As our Project Administrative Assistant, you'll maintain project files, contracts, subcontracts, purchase orders, change orders, RFIs, submittals, meeting minutes, correspondence, closeout documents, and other project records. You'll coordinate meetings and distribute minutes, assist with invoicing, payroll documentation, cost coding, and accounting paperwork, and track vendor and subcontractor compliance documents. You'll also support communication between project managers, field personnel, vendors, owners, engineers, and accounting staff, maintain accurate records, prepare reports and status updates, and help organize critical closeout documentation.

WHO ARE WE?

Our company has been proudly serving clients in Colorado since 2002. Specializing in water and wastewater treatment facilities, we provide general contracting, design, build, and construction management services for civil engineering projects. As a small, self-performing contractor, we can avoid red tape and control the quality and schedule of our projects. We are small enough that our leadership is able to directly recognize and reward high performers, but we still have the stability and expertise to take on big projects.

Our culture is supportive and professional. We work hard because if the company succeeds, we all benefit. Our employees are at the heart of our success, and we reward them with competitive compensation and excellent benefits.

WHAT'S NEEDED FROM A PROJECT ADMINISTRATIVE ASSISTANT?

We're looking for someone who can work full-time while meeting the following qualifications:

• High school diploma or equivalent
• 2+ years of administrative experience
• Strong organization and attention to detail
• Ability to manage multiple priorities and deadlines
• Clear written and verbal communication skills
• Proficiency with Microsoft Word, Excel, Outlook, and Teams
• Ability to maintain confidential information
• Dependable work habits and strong ownership of assigned tasksAbility to learn project management, accounting, and document control software

An Associate's degree in business, construction management, accounting, or a related field, construction administration, project administration, accounting support, document control experience, and experience supporting project managers, accounting teams, construction teams, or field operations are preferred.

Must have the ability to pass a background check and drug screening test.