Construction Project Admin Assistant

Bilfinger North America; Reston (VA); On-site; USD 25,000 - 36,000; Full time

Job summary

Bilfinger North America is seeking an Administrative Assistant to route project documents, perform data entry, and handle a range of clerical tasks in a fast-paced environment. The role supports project operations and expects strong organizational and communication skills.

Experience in a similar role is preferred; bilingual Spanish is a plus. The position is based in Reston, VA, and may require occasional travel. Proficiency with Microsoft Office, ProCore, and Adobe is beneficial.

Qualifications

• Experience in a similar administrative role preferred.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Administrative Support: Type letters, memoranda, and reports; prepare minutes; maintain project files; answer phones; process mail; greet visitors; coordinate office equipment servicing; manage subcontractor documents; reconcile invoices; schedule meetings.
• Customer Support: Set up subcontracts and change orders; assist onboarding paperwork, invoicing, and pay requisitions.
• Performs other duties as assigned.
• Occasional travel may be required.
• Office environment with prolonged desk work; occasional lifting up to 15 pounds.

Skills

Organizational skills

Time management

Communication

Attention to detail

Microsoft Office

ProCore

Adobe

Bilingual Spanish (nice to have)

Tools

Microsoft Office

ProCore

Adobe

Job description

Bilfinger North America is seeking an Administrative Assistant to route project documents, perform data entry, and handle a range of clerical tasks in a fast-paced environment. The role supports project operations and expects strong organizational and communication skills.

Experience in a similar role is preferred; bilingual Spanish is a plus. The position is based in Reston, VA, and may require occasional travel. Proficiency with Microsoft Office, ProCore, and Adobe is beneficial.