Construction Project Admin & Scheduling Assistant

The Poole and Kent Corporation; Ashburn (VA); On-site; USD 58,000 - 65,000; Full time

Job summary

The Poole and Kent Corporation is seeking a Project Assistant (Administrative) in Ashburn, VA to support the Project Manager and project team on commercial construction projects. You will prepare documentation, manage file systems, and coordinate meetings to ensure projects stay on time and within budget.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to work on-site full-time in a fast-paced environment. U.S.

Qualifications

• Must have strong written and verbal communication skills.
• Experience in professional environment preferred.
• Must be work authorized in the United States on a full-time basis.

Responsibilities

• Administratively assist with the execution and management of project contracts and prepare and present computer-generated spreadsheets and reports.
• Prepare documentation including general correspondence, matrices, and project records.
• Perform document control, electronic file management, and email management as directed by the Project Manager.
• Learn software platforms for project reporting of payroll, subcontractors, and related documentation.
• Assist in planning and scheduling project site meetings and events.
• Adhere to company policies, procedures, and safety programs.
• Meet upstream contractual requirements for on-site full-time work.

Skills

Microsoft Office Word

Excel

Lotus Notes

Typing

Education

High School Diploma or equivalency

Receptionist/Administrative experience 1–3 years

Customer service experience 1–3 years

Tools

Microsoft Office

File management

Job description

The Poole and Kent Corporation is seeking a Project Assistant (Administrative) in Ashburn, VA to support the Project Manager and project team on commercial construction projects. You will prepare documentation, manage file systems, and coordinate meetings to ensure projects stay on time and within budget.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to work on-site full-time in a fast-paced environment. U.S.