Construction Project Admin Coordinator

Prince Contracting, LLC; Dade City (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Prince Contracting, LLC is seeking an Assistant to support the construction area office. The role involves preparing reports, assisting with new hire processes, handling logistics and financial tasks, and maintaining documents and communications for the project team.

The Assistant will work on site, assist in packing and processing invoices, tracking materials, and helping ensure safety documentation is up to date. Strong MS Office and SharePoint skills are required.

Qualifications

• High school graduate or associate degree preferred.
• At least 2 years in an administrative or customer service environment.
• Must be proficient with Microsoft Office and SharePoint.
• Excellent organizational skills and interpersonal communication.
• Strong oral and written communication.
• Maintain confidentiality of all documentation and processes.
• Must be able to lift up to 40 pounds occasionally.

Responsibilities

• Effectively communicate job site issues to the project team.
• Process invoices and route documents internally and externally.
• Maintain equipment transfer records and coordinate between all parties.
• Assist HR/Project Field Coordinator with onboarding of new hires.
• Prepare field purchase orders and track materials.
• Monitor site communications systems and arrange repairs when needed.
• Maintain document control and upload to SharePoint.
• Order office and safety supplies for the office.
• Assist with safety program documentation and incident reporting as needed.
• Prepare and assist employees with expense reports.
• Keep Certificate of Insurance records for vendors and subcontractors.
• Sort jobsite emails and maintain time records in Heavy Job.

Skills

Organizational skills

Interpersonal skills

Oral and written communication

Confidentiality

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

SharePoint

Job description

Prince Contracting, LLC is seeking an Assistant to support the construction area office. The role involves preparing reports, assisting with new hire processes, handling logistics and financial tasks, and maintaining documents and communications for the project team.

The Assistant will work on site, assist in packing and processing invoices, tracking materials, and helping ensure safety documentation is up to date. Strong MS Office and SharePoint skills are required.