Project Assistant (Administrative)

The Poole and Kent Corporation; Ashburn (VA); On-site; USD 42,000 - 58,000; Full time

Job summary

EMCOR Group, via The Poole and Kent Corporation, a leading eastern U.S. mechanical contractor, seeks a Project Assistant (Administrative) for Ashburn, VA. This role supports the Project Manager and project team on commercial construction projects, ensuring on-time and within-budget delivery.

You will prepare documents, manage records, assist with payroll/subcontractor reporting, and coordinate site meetings while adhering to company policies. This is a full-time on-site position in Ashburn.

Qualifications

• Must have excellent written and verbal communications skills.
• Must have excellent customer service skills.
• Must demonstrate ability to organize and manage multiple projects.
• Must demonstrate integrity and attention to detail.

Responsibilities

• Assist in execution and management of project contracts.
• Prepare spreadsheets and reports.
• Create general correspondence, matrices and records for site operations.
• Learn software platforms for reporting payroll and subcontractor documentation.
• Support in planning and scheduling project site meetings and events.

Skills

Written communication

Verbal communication

Customer service

Organization

Initiative

Education

High School Diploma

Tools

Microsoft Office Word

Excel

Lotus Notes

Job description

About Us

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Summary

Job Title: Project Assistant (Administrative)Location: Ashburn, VA 20147Reports to: Project ManagementFLSA Status: Non-Exempt

ABOUT US: The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. The Poole and Kent Corporation is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

SUMMARY The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIESInclude the following. Other duties may be assigned.

• Administratively assist with the execution and management of the terms of project contracts.Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

SUPERVISORY RESPONSIBILITIESNone.

QUALIFICATIONSTo perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You must be work authorized in the United States on a full-time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F-1 (student) visa holders who require employer sponsorship in the future or cannot work now on a full-time basis.

PREFERRED EDUCATION AND EXPERIENCE

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customers service skills.
• High School Diploma or equivalency.

COMPUTER SKILLS

• Direct experience with Microsoft Office Word, and Excel.
• Lotus Notes familiarity preferred.
• Must be an experienced typist.

REQUIRED ATTRIBUTESThe requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills, and organizational skills.
• Must possess excellent customer service skills.
• Must demonstrate ability to effectively organize and manage multiple projects
• Must demonstrate technical skills in receptionist and related assignments.
• Must demonstrate integrity in the execution of work assignments.
• Strong attention to detail is required.
• Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYISCAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

EQUAL OPPORTUNITY EMPLOYER

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

GEOGRAPHIC DISCLOSURE

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

As a leading provider of mechanical and electrical construction,