Construction Project Admin: Docs, Compliance & Closeout

Ash Properties Ltd; Jacksonville (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Ash Properties Ltd in the Southeast specializes in development, ownership, and management of commercial real estate. We seek a Commercial Construction Project Administrator to support tenant improvements and renovations from startup to closeout, coordinating with PMs, contractors, vendors, accounting, and operations.

This role emphasizes exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment to keep projects compliant and moving

Qualifications

• Minimum 3 years of experience in commercial construction administration or related fields.
• Strong understanding of construction documents and project workflows.
• Experience with payment applications and contractor billing packages.
• Experience managing lien waivers, affidavits, releases, and compliance documentation.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Outlook, Word, Excel, Teams, and related software.

Responsibilities

• Maintain complete and organized project files (contracts, drawings, permits, submittals, RFIs, change orders, closeout docs).
• Track and distribute updated plans, specs, and project revisions.
• Maintain submittal logs and document control records.
• Assist teams in maintaining project compliance throughout the lifecycle.
• Support closeout activities (warranties, as-builts, O&M manuals, releases).
• Prepare and coordinate payment packages; verify documentation.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Independent ownership

Education

High School Diploma or equivalent

Associate’s or Bachelor's Degree in Business Administration or Construction Management

Tools

Oracle Textura Payment Management

DocuSign

Job description

Ash Properties Ltd in the Southeast specializes in development, ownership, and management of commercial real estate. We seek a Commercial Construction Project Administrator to support tenant improvements and renovations from startup to closeout, coordinating with PMs, contractors, vendors, accounting, and operations.

This role emphasizes exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment to keep projects compliant and moving