Project Assistant (Administrative)

The Poole and Kent Corporation; Ashburn (VA); On-site; USD 58,000 - 65,000; Full time

Job summary

The Poole and Kent Corporation is seeking a Project Assistant (Administrative) in Ashburn, VA to support the Project Manager and project team on commercial construction projects. You will prepare documentation, manage file systems, and coordinate meetings to ensure projects stay on time and within budget.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to work on-site full-time in a fast-paced environment. U.S.

Qualifications

• Must have strong written and verbal communication skills.
• Experience in professional environment preferred.
• Must be work authorized in the United States on a full-time basis.

Responsibilities

• Administratively assist with the execution and management of project contracts and prepare and present computer-generated spreadsheets and reports.
• Prepare documentation including general correspondence, matrices, and project records.
• Perform document control, electronic file management, and email management as directed by the Project Manager.
• Learn software platforms for project reporting of payroll, subcontractors, and related documentation.
• Assist in planning and scheduling project site meetings and events.
• Adhere to company policies, procedures, and safety programs.
• Meet upstream contractual requirements for on-site full-time work.

Skills

Microsoft Office Word

Excel

Lotus Notes

Typing

Education

High School Diploma or equivalency

Receptionist/Administrative experience 1–3 years

Customer service experience 1–3 years

Tools

Microsoft Office

File management

Job description

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Summary

Job Title

Project Assistant (Administrative)

Location

Ashburn, VA 20147

Reports to

Project Management

FLSA Status

Non-Exempt

ABOUT US

The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. The Poole and Kent Corporation is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Summary

The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

Essential Duties and Responsibilities

• Administratively assist with the execution and management of the terms of project contracts. Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

Supervisory Responsibilities

None.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You must be work authorized in the United States on a full-time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F-1 (student) visa holders who require employer sponsorship in the future or cannot work now on a full-time basis.

Preferred Education And Experience

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customers service skills.
• High School Diploma or equivalency.

Computer Skills

• Direct experience with Microsoft Office Word, and Excel.
• Lotus Notes familiarity preferred.
• Must be an experienced typist.

Required Attributes

• Must possess excellent written and verbal communications skills, and organizational skills.
• Must possess excellent customer service skills.
• Must demonstrate ability to effectively organize and manage multiple projects
• Must demonstrate technical skills in receptionist and related assignments.
• Must demonstrate integrity in the execution of work assignments.
• Strong attention to detail is required.
• Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.
• Must demonstrate commitment to company values.

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

EQUAL OPPORTUNITY EMPLOYER

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range

$58,000- $65,000 annually

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Affirmative Action Policy

Please review our affirmative action policy .