On-Site Project Administrative Assistant

The Poole and Kent Corporation; Aliquippa (Beaver County); On-site; USD 42,000 - 54,000; Full time

Job summary

The Poole and Kent Corporation, a leading mechanical contractor and subsidiary of EMCOR Group, seeks a Project Assistant (Administrative) in Shippingport, PA. The role supports the Project Manager and team, handling administrative tasks to ensure projects are on time, within budget, and compliant with procedures.

Responsibilities include creating reports, managing documents, and coordinating site meetings, with an emphasis on accuracy, compliance, and effective communication across stakeholders.

Qualifications

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customer service skills.
• High School Diploma or equivalency.

Responsibilities

• Assist Project Manager and project team with administrative tasks to keep projects on track.
• Prepare and present computer-generated spreadsheets and reports.
• Prepare documentation including general correspondence, matrices, and records for site operations.
• Perform document control, electronic file management, and email management for projects.
• Learn software platforms required for payroll, subcontractor, and project documentation reporting.
• Support planning and scheduling of project site meetings and events.
• Comply with company policies, procedures, and safety programs.

Skills

Administrative experience

Customer service

Typing

Education

High School Diploma

Tools

Microsoft Office Word

Excel

Lotus Notes

Job description

The Poole and Kent Corporation, a leading mechanical contractor and subsidiary of EMCOR Group, seeks a Project Assistant (Administrative) in Shippingport, PA. The role supports the Project Manager and team, handling administrative tasks to ensure projects are on time, within budget, and compliant with procedures.

Responsibilities include creating reports, managing documents, and coordinating site meetings, with an emphasis on accuracy, compliance, and effective communication across stakeholders.