Contracts Administrator - Construction Projects

The Poole and Kent Corporation; Ashburn (VA); On-site; USD 60,000 - 68,000; Full time

Job summary

The Poole and Kent Corporation in Ashburn, VA is seeking an Administrative Assistant in the Contracts Department to support contract documentation across the lifecycle. You will handle prime contracts, subcontracts, notices, and filing while maintaining the contract database and internal SOPs.

Reports to the Director, Contracts and Legal Affairs. Candidates should have strong Microsoft Office skills, experience in construction contracting, and the ability to coordinate with project teams and

Qualifications

• 5+ years experience in administrative support; construction industry preferred.
• High School diploma or GED required.
• Associate’s degree from an accredited college or university or paralegal certificate desirable.
• Knowledge of the construction industry and contracting practices.
• Working knowledge of federal, state, and city regulations.

Responsibilities

• Provide day-to-day administrative support to the Director, Contracts and Legal Affairs.
• Prepare, coordinate review of, distribute, and file contracts, amendments, change orders, and other contractual documents.
• Assist in preparing contractual correspondence, notices, and supporting documentation at the direction of the Director.
• Gather supporting records for claims, time extensions, disputed work, and scope changes.
• Maintain contract files, subcontract registers, purchase order logs, and other cost and contract tracking documents.
• Maintain change order logs, including potential changes, requests for additional work, scope revisions, and pending and executed change orders.
• Track contract milestones, submission deadlines, notice requirements, approval status, and outstanding deliverables.
• Escalate overdue responses, missing documentation, and approaching deadlines to the Director.

Skills

Administrative support

Construction industry knowledge

Communication skills

Organizational skills

Microsoft Office proficiency

Education

High School diploma or GED

Associate’s degree or paralegal certificate desirable

Tools

Microsoft Office

Project management software

Document control software

Construction/financial software

Job description

The Poole and Kent Corporation in Ashburn, VA is seeking an Administrative Assistant in the Contracts Department to support contract documentation across the lifecycle. You will handle prime contracts, subcontracts, notices, and filing while maintaining the contract database and internal SOPs.

Reports to the Director, Contracts and Legal Affairs. Candidates should have strong Microsoft Office skills, experience in construction contracting, and the ability to coordinate with project teams and