Construction Project Admin & Coordination Specialist

Kent Companies; Houston (TX); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Weekly pay

PTO

Medical, dental, and vision coverage

Retirement plans with employer-matcher

Job summary

Kent Companies is seeking an organized Administrative/Project Management Assistant (PMA) in Houston to support Project Management staff. The role focuses on data accuracy, file management, and timely handling of submittals and plans to ensure project efficiency.

The candidate will maintain folders, assist with project buyouts, logs, and schedules, and liaise with accounting and contracts teams. Office-based, with occasional travel as required by construction schedules.

Qualifications

• High school diploma or equivalent
• 2 years of administrative duties
• Basic computer skills
• Practical written and verbal communication and organizational skills
• Valid driver's license
• Reliable transportation to workplace(s)
• Ability to pass background check and drug screening
• United States work eligibility

Responsibilities

• Create and maintain new project folders; ensure data accuracy and compliance.
• Assist PM staff with project buyout and submittal processes; track quotes and provide data to vendors.
• Distribute plans and maintain shop drawings; manage master pour logs and change orders.
• Prepare the superintendent project booklet for new jobs; coordinate data with accounting and contracts management.
• Maintain professional communication with PMs, field operations, and superintendents; process IFC drawings.

Job description

Kent Companies is seeking an organized Administrative/Project Management Assistant (PMA) in Houston to support Project Management staff. The role focuses on data accuracy, file management, and timely handling of submittals and plans to ensure project efficiency.

The candidate will maintain folders, assist with project buyouts, logs, and schedules, and liaise with accounting and contracts teams. Office-based, with occasional travel as required by construction schedules.