Front Desk & Admin Assistant - Entry Level

EMCOR Group; Ashburn (VA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Job summary

Poole and Kent Corporation in Ashburn, VA is seeking an entry-level Receptionist/Administrative Assistant. This role supports the Corporate office, handles calls, greeting visitors, meeting prep, onboarding, and document generation using Excel and Word. A reliable, punctual, and professional demeanor is essential.

The position is in-office, Monday–Friday, 8:00 a.m.–5:00 p.m., with standard benefits opportunities and a path to growth within administrative services.

Qualifications

• High school diploma or its equivalent with at least two years administrative experience in a professional office environment.
• Proficiency in using Word and creating business letters.
• Basic Excel skills desirable.
• Accurate keyboarding skills (spelling, grammar, punctuation).
• Ability to create/update letters and documents within reasonable timeframes.

Responsibilities

• Greet visitors professionally and notify appropriate employees of arrivals.
• Answer incoming calls, screen and transfer calls, and take messages via email.
• Maintain and stock copy machines and office supplies; coordinate with vendors for repairs.
• Organize office supply room and manage inventory; request lifting assistance when needed.
• Stock meeting rooms and kitchen supplies; ensure cleanliness of communal spaces.
• Assist with new hire onboarding and ad hoc administrative tasks.

Skills

Professional communication

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Poole and Kent Corporation in Ashburn, VA is seeking an entry-level Receptionist/Administrative Assistant. This role supports the Corporate office, handles calls, greeting visitors, meeting prep, onboarding, and document generation using Excel and Word. A reliable, punctual, and professional demeanor is essential.

The position is in-office, Monday–Friday, 8:00 a.m.–5:00 p.m., with standard benefits opportunities and a path to growth within administrative services.