Administrative Assistant

AppleOne Employment Services; Stockton (CA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking an organized Administrative Assistant to support construction project administration in Stockton, CA. This full-time, temp-to-hire role requires keeping files, purchase orders, invoices, and communication on track for a busy project team.

You will work with the Senior Project Administrator, maintain document control, coordinate meetings, and assist with vendor documentation and tracking using MS Office and construction software as needed.

Qualifications

• 3 to 5 years of administrative/project support experience preferred.
• Experience with construction project administration and document control.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).

Responsibilities

• Provide day-to-day administrative support to the Senior Project Administrator and project team.
• Maintain project files, contracts, correspondence, reports, logs, and related docs.
• Assist with subcontractor and vendor documentation, POs, COs, invoices, approvals, and tracking.
• Coordinate meetings, site visits, and project appointments, with notes and follow-up.
• Communicate professionally with PMs, field personnel, vendors, and internal departments.
• Support document control, data entry, and general office admin.

Skills

Organization

Microsoft Office

Communication

Multitasking

Document control

Team coordination

Detail oriented

Tools

Procore

Bluebeam

Sage

Viewpoint

Job description

Job Summary

We are seeking a highly organized Administrative Assistant for a full-time, temp-to-hire opportunity supporting construction project administration in Stockton, CA. This role is ideal for an administrative professional who enjoys keeping documentation, schedules, communication, and project details organized in a fast-paced construction environment. The Administrative Assistant will work closely with a Senior Project Administrator and project team, helping ensure project files, vendor documentation, invoices, purchase orders, change orders, and communication stay accurate and on track. This is a strong opportunity to build or continue a career in construction administration while gaining hands‑on exposure to project operations. This position offers a collaborative team environment, supportive leadership, and the opportunity to contribute to meaningful industrial facilities and infrastructure projects. The right candidate will be dependable, proactive, detail-oriented, and comfortable being the organizational backbone for a busy project team.

Key Responsibilities

• Provide day‑to‑day administrative support to the Senior Project Administrator and construction project team.
• Maintain electronic and physical project files, contracts, correspondence, reports, logs, and related documentation.
• Assist with subcontractor and vendor documentation, purchase orders, change orders, invoices, approvals, and project tracking.
• Coordinate meetings, conference calls, site visits, project appointments, meeting materials, notes, and follow‑up items.
• Communicate professionally with project managers, field personnel, subcontractors, vendors, and internal departments.
• Support document control, data entry, closeout documentation, filing, scanning, phones, and general office administration.

Compensation and Benefits

• Pay: $22.00 to $23.00 per hour.
• Position Type: Temporary, temp-to-hire, full-time.
• Schedule: Monday through Friday.
• Location: Stockton, CA.

Required Qualifications and Skills

• Support construction project administration, documentation, communication, and scheduling.
• Maintain project files, trackers, logs, contracts, reports, and document control processes.
• Assist with invoices, purchase orders, change orders, subcontractor paperwork, and approval tracking.
• Coordinate with project managers, field teams, vendors, subcontractors, and internal departments.
• 3 to 5 years of administrative, project coordination, or project support experience preferred.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple priorities, deadlines, documents, and follow‑up items in a fast‑paced environment.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Comfortable working with spreadsheets, project trackers, document management systems, and business correspondence.
• Strong written and verbal communication skills with a professional and responsive approach.
• Ability to work independently while collaborating effectively with project teams and office personnel.
• Dependable, proactive, discreet, and able to handle confidential information professionally.

Preferred Qualifications

• Construction, engineering, architecture, industrial facilities, infrastructure, or related industry experience.
• Experience supporting Project Managers, Project Administrators, construction operations teams, or field personnel.
• Familiarity with construction documentation, subcontractor compliance, purchase orders, change orders, invoices, and project closeout files.
• Experience with construction software such as Procore, Bluebeam, Sage, Viewpoint, or similar platforms.
• Prior experience in a temp-to-hire or fast‑paced project support environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.