Construction Project Admin: Detail-Driven Coordinator

AppleOne Employment Services; Seattle (WA); On-site; USD 64,000 - 96,000; Full time

Job summary

AppleOne Employment Services is seeking a Construction Project Administrator in Seattle, WA to support project managers, superintendents, field teams, and accounting across the full lifecycle of commercial projects.

You will organize contracts, change orders, invoices, and project documentation while maintaining schedules and compliance. This role suits an organized, detail-oriented admin pro eager to grow with a fast-paced construction team.

Qualifications

• Provide administrative support for commercial construction projects from initial documentation through closeout.
• Track contracts, change orders, invoices, RFIs, submittals, schedules, logs, and project records.
• Coordinate communication with project managers, field teams, subcontractors, vendors, clients, and accounting.
• Maintain accurate project documentation and support financial tracking, billing coordination, and compliance requirements.
• 2–4 years of experience in construction administration or related field.
• Experience with commercial construction projects is preferred.

Responsibilities

• Support project managers, superintendents, and field teams with administrative coordination across all phases of commercial construction projects.
• Prepare, process, track, and organize contracts, subcontracts, purchase orders, change orders, RFIs, submittals, drawings, specifications, and project correspondence.
• Coordinate with subcontractors, vendors, clients, internal teams, and accounting to gather documentation, approvals, updates, invoices, and billing information.
• Maintain project schedules, logs, status reports, meeting materials, meeting minutes, and PM system records.
• Monitor required contract, compliance, insurance, safety, and closeout documentation.
• Assist with budget tracking, invoice processing, project billing coordination, reports, and follow-up items for meetings.

Skills

Administrative support

Project coordination

Construction administration

Organizational skills

Communication

Attention to detail

Deadline management

Cross-functional teamwork

Problem-solving

Proactive communication

Tools

Procore

Bluebeam

Primavera

Microsoft Excel

Microsoft Outlook

Job description

AppleOne Employment Services is seeking a Construction Project Administrator in Seattle, WA to support project managers, superintendents, field teams, and accounting across the full lifecycle of commercial projects.

You will organize contracts, change orders, invoices, and project documentation while maintaining schedules and compliance. This role suits an organized, detail-oriented admin pro eager to grow with a fast-paced construction team.