Construction Administrative Coordinator — Doc & Project Support

Ultimate Staffing; Roseville (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Ultimate Staffing is seeking an Administrative Coordinator in Roseville, CA to support daily office operations. The role blends front desk reception, administrative support, document management, and project coordination in a fast-paced construction environment.

The ideal candidate has 4+ years of administrative experience, strong organizational skills, and proficiency with Microsoft Office. Engineering or construction familiarity is a plus.

Qualifications

• 4+ years of administrative or office support experience.
• Construction industry experience is preferred.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently while supporting a team.

Responsibilities

• Greet and assist visitors, clients, subcontractors, and vendors.
• Answer calls and emails; manage mail and deliveries.
• Maintain office supplies and calendar management.
• Prepare, organize, and maintain project and company documentation.
• Track permits, contracts, and insurance certificates.
• Coordinate document flow between PMs, field teams, subcontractors, and clients.
• Create reports, spreadsheets, and correspondence.

Skills

Organizational skills

Multitasking

Verbal & written communication

Independent worker

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Job description

Ultimate Staffing is seeking an Administrative Coordinator in Roseville, CA to support daily office operations. The role blends front desk reception, administrative support, document management, and project coordination in a fast-paced construction environment.

The ideal candidate has 4+ years of administrative experience, strong organizational skills, and proficiency with Microsoft Office. Engineering or construction familiarity is a plus.