Administrative Project Coordinator - Long-Term Contract

AppleOne Employment Services; Columbia (SC); On-site; USD 42,000 - 60,000; Full time

Job summary

AppleOne Employment Services in downtown Columbia is seeking an exceptionally organized Administrative Project Coordinator for a long-term contract. You will support a small, collaborative team handling administrative processes, agreements, customer and vendor information, project documentation, and ongoing follow-up.

This role emphasizes training and institutional knowledge, with a focus on accuracy, deadlines, and proactive communication.

Qualifications

• Exceptional organizational skills and attention to detail are essential.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.
• Strong written and verbal communication across diverse audiences.

Responsibilities

• Maintain multiple spreadsheets, trackers, logs, customer records, agreements, billing items, and project statuses.
• Monitor open items to ensure deadlines, approvals, signatures, and next steps are tracked.
• Organize electronic files, agreements, amendments, correspondence, and supporting documentation.
• Update trackers with dates, statuses, names, financial information, notes, and next steps.
• Send professional follow-up communications to customers, vendors, partners, and internal departments.
• Coordinate information across departments including operations, finance, legal, administration, and management.
• Gather and update customer and project information; escalate missing or unclear data.
• Assist with contract, agreement, billing, invoice, and document tracking; maintain records subject to audit.
• Follow up consistently until outstanding tasks are completed.

Skills

Organizational skills

Detail-oriented

Dependability

Multitasking

Proactive communication

Independent work

Coachable

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PivotTables

Formulas

Job description

AppleOne Employment Services in downtown Columbia is seeking an exceptionally organized Administrative Project Coordinator for a long-term contract. You will support a small, collaborative team handling administrative processes, agreements, customer and vendor information, project documentation, and ongoing follow-up.

This role emphasizes training and institutional knowledge, with a focus on accuracy, deadlines, and proactive communication.