Construction Operations Coordinator (Remote & Flexible)

R.W. Selby & Company, Inc; Los Angeles (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) with employer matching

Life and disability insurance

Health savings & flexible spending

Paid time off & flexible schedule

Remote work options

Job summary

R.W. Selby & Company, Inc. in Los Angeles is seeking a Construction Department Coordinator to provide administrative and operational support to the Construction Department and COO.

You will coordinate daily department activities, manage vendor contracts and invoices, and assist with project documentation. The ideal candidate is proactive, highly organized, and discreet with confidential information. Strong communication and multitasking skills enable effective collaboration with project

Qualifications

• 3-5+ years of senior administrative support experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, DocuSign.
• Strong organizational, multitasking, and project coordination skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide executive and administrative support to the Chief Operating Officer and Construction Department, including managing communications, expenses, invoices, reimbursements, and confidential records.
• Coordinate daily Construction Department operations, including meetings, critical path tracking, vendor contracts, onboarding, and project documentation.
• Support Project Managers and department leaders by preparing approvals, maintaining records, tracking deliverables, and improving administrative workflows.
• Serve as a key communication liaison between internal teams, properties, vendors, partners, and executives to ensure timely and effective collaboration.
• Assist with special projects, reports, presentations, and strategic initiatives while maintaining a high level of organization, professionalism, and discretion.

Skills

Administrative support

MS Office

Communication

Organization

Confidentiality

Tools

Microsoft Office

Adobe Acrobat

DocuSign

Concur

RealPage

Yardi

Job description

R.W. Selby & Company, Inc. in Los Angeles is seeking a Construction Department Coordinator to provide administrative and operational support to the Construction Department and COO.

You will coordinate daily department activities, manage vendor contracts and invoices, and assist with project documentation. The ideal candidate is proactive, highly organized, and discreet with confidential information. Strong communication and multitasking skills enable effective collaboration with project