Construction Department Coordinator

R.W. Selby & Co., Inc.; Los Angeles (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Life and disability insurance

HSA/FSAs

Paid time off

Remote work options

Job summary

R.W. Selby & Co., Inc. in Los Angeles, CA seeks a Construction Department Coordinator to provide administrative and operational support to the Construction Department and COO.

You will coordinate daily department activities, manage vendor contracts and invoices, support Project Managers and properties, maintain organized records, and assist with special projects and executive priorities. The ideal candidate is proactive, organized, detail-oriented, and able to handle confidential information

Qualifications

• 3-5+ years of senior administrative support experience.
• Construction office experience a plus.

Responsibilities

• Provide executive and administrative support to the COO and Construction Department, including managing communications, expenses, invoices, reimbursements, and confidential records.
• Coordinate daily Construction Department operations, including meetings, critical path tracking, vendor contracts, onboarding, and project documentation.
• Support Project Managers and department leaders by preparing approvals, maintaining records, tracking deliverables, and improving administrative workflows.
• Serve as a key communication liaison between internal teams, properties, vendors, partners, and executives to ensure timely and effective collaboration.
• Assist with special projects, reports, presentations, and strategic initiatives while maintaining organization and discretion.

Skills

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Adobe Acrobat

Tools

Adobe Acrobat

Job description

The Construction Department Coordinator provides administrative and operational support to the Construction Department and Chief Operating Officer. This role coordinates daily department activities, manages vendor contracts and invoices, supports communication between Project Managers and properties, maintains organized records, and assists with special projects and executive priorities.

The ideal candidate is proactive, organized, detail-oriented, and able to manage multiple priorities while handling confidential information with professionalism. Strong communication, problem-solving skills, and the ability to work independently and collaboratively are essential.

Best-in-Class Benefits and Culture:

We value our employees’ time and efforts. Our commitment to your success is enhanced by competitive compensation of $70,000 - $80,000 annually, depending on experience, and an extensive benefits package including:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided

Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.

To thrive/succeed as the Construction Department Coordinator, you should have:

• 3-5+ years of senior administrative support experience. Construction office experience a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat,
• Strong organizational, multitasking, and project coordination skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Your responsibilities as the Construction Department Coordinator will include:

• Provide executive and administrative support to the Chief Operating Officer and Construction Department, including managing communications, expenses, invoices, reimbursements, and confidential records.
• Coordinate daily Construction Department operations, including meetings, critical path tracking, vendor contracts, onboarding, and project documentation.
• Support Project Managers and department leaders by preparing approvals, maintaining records, tracking deliverables, and improving administrative workflows.
• Serve as a key communication liaison between internal teams, properties, vendors, partners, and executives to ensure timely and effective collaboration.
• Assist with special projects, reports, presentations, and strategic initiatives while maintaining a high level of organization, professionalism, and discretion.

We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.

Qualified applicants with arrest or conviction records will be considered for employment with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.