Remote Construction Operations & Admin Coordinator

R.W. Selby & Co., Inc.; Los Angeles (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Life and disability insurance

HSA/FSAs

Paid time off

Remote work options

Job summary

R.W. Selby & Co., Inc. in Los Angeles, CA seeks a Construction Department Coordinator to provide administrative and operational support to the Construction Department and COO.

You will coordinate daily department activities, manage vendor contracts and invoices, support Project Managers and properties, maintain organized records, and assist with special projects and executive priorities. The ideal candidate is proactive, organized, detail-oriented, and able to handle confidential information

Qualifications

• 3-5+ years of senior administrative support experience.
• Construction office experience a plus.

Responsibilities

• Provide executive and administrative support to the COO and Construction Department, including managing communications, expenses, invoices, reimbursements, and confidential records.
• Coordinate daily Construction Department operations, including meetings, critical path tracking, vendor contracts, onboarding, and project documentation.
• Support Project Managers and department leaders by preparing approvals, maintaining records, tracking deliverables, and improving administrative workflows.
• Serve as a key communication liaison between internal teams, properties, vendors, partners, and executives to ensure timely and effective collaboration.
• Assist with special projects, reports, presentations, and strategic initiatives while maintaining organization and discretion.

Skills

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Adobe Acrobat

Tools

Adobe Acrobat

Job description

R.W. Selby & Co., Inc. in Los Angeles, CA seeks a Construction Department Coordinator to provide administrative and operational support to the Construction Department and COO.

You will coordinate daily department activities, manage vendor contracts and invoices, support Project Managers and properties, maintain organized records, and assist with special projects and executive priorities. The ideal candidate is proactive, organized, detail-oriented, and able to handle confidential information