Construction Operations Coordinator

Ultimate Staffing; Roseville (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

Ultimate Staffing in Roseville, CA, is seeking a Construction Operations Coordinator to support office and field teams with daily administrative tasks. The role focuses on maintaining safety and fleet records, coordinating meetings, and assisting project operations.

The ideal candidate has 3+ years in construction or related fields, strong organizational and communication skills, and proficiency in MS Office. Proficiency with Procore, Vista, or Spectrum is a plus.

Qualifications

• Minimum 3 years of administrative or operations support experience in construction or related industries.
• Experience supporting project teams, field operations, or fleet management is a plus.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and strong communication skills.

Responsibilities

• Support project managers and operations teams with daily administrative tasks.
• Answer phones, greet visitors, and respond to inquiries.
• Prepare reports, forms, and other business documents.
• Maintain organized filing systems (electronic and physical).
• Coordinate meetings, trainings, and events.
• Assist with onboarding paperwork and records management.
• Track safety training records and compliance documentation.
• Coordinate vehicle registrations, inspections, and fleet records.
• Schedule fleet maintenance and vendor repairs.
• Support additional operational projects as needed.

Skills

Administrative support

Organizational skills

Microsoft Office

Communication skills

Customer service

Education

High school diploma or equivalent

Tools

Procore

Vista

Spectrum

Job description

Location: Roseville, CA
Schedule: Monday-Friday
Pay: $23-$26 per hour

We are looking for a Construction Operations Coordinator to support our office and field teams. This role helps keep daily operations running smoothly by providing administrative support, maintaining safety and fleet records, and assisting project and operations teams. The ideal candidate has experience working in construction, contracting, mechanical services, or a related industry.

Responsibilities

• Support project managers, operations teams, and field personnel with daily administrative tasks.
• Answer phones, greet visitors, and respond to general inquiries.
• Prepare reports, correspondence, forms, and other business documents.
• Maintain organized electronic and physical filing systems.
• Coordinate meetings, training sessions, and company events.
• Assist with employee onboarding paperwork and record management.
• Maintain confidential employee and company information.
• Track safety training records, certifications, and compliance documentation.
• Coordinate safety orientations and required training schedules.
• Maintain vehicle registrations, insurance records, and fleet documentation.
• Track vehicle inspections, maintenance schedules, and service appointments.
• Work with vendors to schedule repairs and maintenance.
• Assist with fleet reporting, vehicle assignments, and company records.
• Support additional operational and administrative projects as needed.

Qualifications

• Minimum 3 years of administrative or operations support experience within the construction, mechanical contracting, engineering, industrial services, utilities, or a related industry.
• Experience supporting project teams, field operations, safety programs, fleet management, or construction operations preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience with construction software such as Procore, Vista, Spectrum, or similar is a plus.
• Ability to maintain confidentiality and handle sensitive information professionally.
• High school diploma or equivalent required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.