Operations & Facilities Coordinator

Ultimate Staffing; Sacramento (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

Ultimate Staffing is seeking an Operations & Facilities Coordinator in Sacramento, CA. The role involves overseeing facilities, safety, fleet, and compliance tasks, coordinating repairs, managing vendors, and supporting OSHA and DOT/FMCSA requirements.

The ideal candidate will be highly organized, able to manage competing priorities, and proficient with business software. The position requires direct-hire, full-time availability and a hands-on leadership approach.

Qualifications

• Strong organizational, planning, and multitasking skills.
• Proficiency with Microsoft Office and other business software applications.
• Excellent communication and problem-solving abilities.
• Ability to learn new systems, regulations, and operational processes quickly.
• Self-motivated with strong attention to detail.
• Ability to effectively manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate facility repairs and preventive maintenance activities.
• Manage relationships with maintenance vendors, contractors, and service providers.
• Monitor building conditions and ensure issues are resolved in a timely manner.
• Support building security systems and facility access controls.
• Assist with administration of the company's safety program for approximately 85 employees.
• Support OSHA compliance initiatives, inspections, and recordkeeping requirements.
• Coordinate safety training programs and employee communications.
• Participate in accident investigations and corrective action follow-up.
• Help maintain compliance with DOT and FMCSA regulations.
• Coordinate maintenance scheduling and service tracking for a fleet of approximately 50 vehicles.
• Monitor fuel usage, maintenance costs, and vehicle performance.
• Maintain fleet records and ensure timely completion of inspections and required maintenance.
• Coordinate equipment repair and maintenance activities.
• Support emergency preparedness planning and response procedures.
• Assist with facility risk assessments and compliance initiatives.
• Help ensure business continuity and workplace safety protocols are maintained.
• Coordinate activities of maintenance personnel and external contractors.
• Serve as a key point of contact for operational and facility-related issues.
• Identify opportunities to improve processes, organization, and efficiency.
• Support special projects and operational initiatives as assigned.

Skills

Organizational skills

Planning & multitasking

Communication skills

Problem-solving

Learning ability

Attention to detail

Tools

Microsoft Office

Job description

Location: Sacramento, CA
Employment Type: Direct Hire, Full-Time
Compensation: $28.00 - $32.00 per hour

Position Overview

Operations & Facilities Coordinator

Our client is seeking a highly organized, versatile, and proactive Operations & Facilities Coordinator to support and oversee a variety of operational, facilities, safety, fleet, and compliance functions. This position is ideal for someone who enjoys wearing multiple hats, learns quickly, takes initiative, and naturally steps into leadership responsibilities when needed.

The successful candidate will have strong organizational skills, the ability to manage competing priorities, proficiency with business software systems, and a genuine interest in operations, safety, facilities management, and regulatory compliance.

Key Responsibilities

Facilities & Maintenance

• Coordinate facility repairs and preventive maintenance activities.
• Manage relationships with maintenance vendors, contractors, and service providers.
• Monitor building conditions and ensure issues are resolved in a timely manner.
• Support building security systems and facility access controls.

Safety & Compliance

• Assist with administration of the company's safety program for approximately 85 employees.
• Support OSHA compliance initiatives, inspections, and recordkeeping requirements.
• Coordinate safety training programs and employee communications.
• Participate in accident investigations and corrective action follow-up.
• Help maintain compliance with DOT and FMCSA regulations.

Fleet & Equipment Management

• Coordinate maintenance scheduling and service tracking for a fleet of approximately 50 vehicles.
• Monitor fuel usage, maintenance costs, and vehicle performance.
• Maintain fleet records and ensure timely completion of inspections and required maintenance.
• Coordinate equipment repair and maintenance activities.

Emergency Preparedness & Risk Management

• Support emergency preparedness planning and response procedures.
• Assist with facility risk assessments and compliance initiatives.
• Help ensure business continuity and workplace safety protocols are maintained.

Leadership & Coordination

• Coordinate activities of maintenance personnel and external contractors.
• Serve as a key point of contact for operational and facility-related issues.
• Identify opportunities to improve processes, organization, and efficiency.
• Support special projects and operational initiatives as assigned.

Qualifications

Required

• Strong organizational, planning, and multitasking skills.
• Proficiency with Microsoft Office and other business software applications.
• Excellent communication and problem-solving abilities.
• Ability to learn new systems, regulations, and operational processes quickly.
• Self-motivated with strong attention to detail.
• Ability to effectively manage multiple priorities in a fast-paced environment.

Preferred

• Experience in facilities, operations, fleet, safety, maintenance coordination, logistics, or a related field.
• Familiarity with OSHA, DOT, or FMCSA regulations.
• Experience coordinating vendors, contractors, or maintenance personnel.
• Administrative or project coordination experience in an operational environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.