Project Coordinator

Ultimate Staffing; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing agency is seeking a Project Coordinator to support construction project teams in Missouri. This role involves managing administrative tasks, coordinating schedules, and ensuring effective communication among stakeholders. The ideal candidate should have experience in project administration, possess strong organizational skills, and be proficient with project management software. This position offers a unique opportunity to contribute to keeping projects on track and within budget.

Qualifications

• 1-3+ years of experience in construction project coordination or construction administration.
• Strong time-management skills to prioritize multiple tasks.
• Ability to work collaboratively with project managers and subcontractors.

Responsibilities

• Maintain and organize project files and documentation.
• Coordinate project schedules and meetings with various stakeholders.
• Assist in reviewing subcontractor invoices and budget tracking.

Skills

Experience in construction, engineering, or project administration

Strong organizational skills

Proficient in project management software

Excellent communication skills

Understanding of construction drawings

Education

Associate's or bachelor's degree in construction management, engineering, or business

Tools

Microsoft Office tools

Job description

Overview

The Project Coordinator supports construction project teams by managing administrative tasks, maintaining project documentation, coordinating schedules, and ensuring efficient communication between stakeholders. This role plays a key part in keeping projects on track, within budget, and aligned with established timelines and quality standards.

Key Responsibilities

• Project Documentation & Reporting
  • Maintain and organize project files, drawings, submittals, RFIs, change orders, and closeout documents.
  • Prepare progress reports, meeting minutes, and project updates for internal and external stakeholders.
  • Assist in drafting project correspondence and tracking required approvals.
• Scheduling & Coordination
  • Coordinate project schedules, meetings, and site visits with contractors, subcontractors, vendors, inspectors, and internal teams.
  • Monitor timelines, flag schedule risks, and support the project manager in developing recovery plans.
  • Help ensure materials, equipment, and resources arrive on time by communicating with suppliers and field teams.
• Financial & Contract Support
  • Assist in reviewing subcontractor invoices, purchase orders, and budget tracking reports.
  • Support project cost control processes, including tracking quantities, change orders, and budget adjustments.
  • Help prepare bid packages, collect quotes, and manage vendor documentation.
• Communication & Stakeholder Support
  • Serve as a point of contact between office staff, field teams, subcontractors, and clients.
  • Coordinate project-related clarifications, distribute updated plans/specs, and ensure timely communication flow.
  • Support safety communication and ensure proper documentation is completed.
• Quality & Compliance
  • Track compliance requirements such as permits, safety training, certifications, and inspections.
  • Assist in maintaining quality control documents and ensuring project procedures meet company and regulatory standards.

Skills & Qualifications

• Experience in construction, engineering, or project administration.
• Strong organizational and time‑management skills; ability to prioritize multiple tasks.
• Proficient in project management software, construction document control systems, and Microsoft Office tools.
• Excellent communication and interpersonal skills.
• Understanding of construction drawings, terminology, and workflows is preferred.
• Ability to work collaboratively with project managers, superintendents, subcontractors, and clients.

Typical Education & Experience

• Associate's or bachelor's degree in construction management, engineering, business, or related field (preferred but not always required).
• 1-3+ years of experience in construction project coordination or construction administration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.