Construction Office Receptionist & Admin Support

AppleOne Employment Services; Kirkland (WA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Temp-to-hire opportunity

Job summary

AppleOne Employment Services in Kirkland, WA seeks a friendly Receptionist/Administrator to be the first contact for customers, vendors, contractors, and staff, ensuring a smooth office operation. This temp-to-hire role emphasizes professionalism, communication, accuracy, and top-notch customer service in a construction-related environment.

You will handle calls, leads, scheduling, and documentation, while maintaining records, coordinating meetings, and supporting management and project teams

Qualifications

• 1-2 years of receptionist, administrative, customer service, or office support experience.
• Professional and confident phone presence with strong customer service skills.
• Excellent written and verbal communication skills.

Responsibilities

• Answer and route incoming calls promptly and professionally while greeting visitors, customers, vendors, and contractors.
• Receive, document, and track inbound customer leads, including gathering initial information and routing inquiries to the appropriate team member.
• Prepare emails, letters, proposals, and general business correspondence with accuracy and professionalism.
• Assist with scheduling appointments, meetings, customer consultations, and internal coordination.
• Maintain electronic and physical records, perform data entry, and support customer and project documentation.
• Manage general front office needs, including mail, deliveries, office supplies, and administrative support for management and project teams.

Skills

Receptionist experience

Customer service

Office administration

Phone etiquette

Microsoft Office

CRM software

Data entry

Organization

Job description

AppleOne Employment Services in Kirkland, WA seeks a friendly Receptionist/Administrator to be the first contact for customers, vendors, contractors, and staff, ensuring a smooth office operation. This temp-to-hire role emphasizes professionalism, communication, accuracy, and top-notch customer service in a construction-related environment.

You will handle calls, leads, scheduling, and documentation, while maintaining records, coordinating meetings, and supporting management and project teams